Finance Officer

3 months ago

West Wickham, United Kingdom Glebe Housing Association Full time

Finance Officer working for Glebe Housing Association

We are seeking an experienced full time, bright and motivated Finance Officer to join our small finance team as finance officer. Reporting directly to the Head of Finance,

You will be working as part of a team, who carry out all finance and payroll transactions for Glebe Housing association

**Purpose of Role**

To work as part of the finance team to support the delivery of the Association’s finance services. Ensuring we meet our service and regulatory standards. Working in conjunction with and in support of the wider head office team.

Ø You will be required to work as part of a team delivering excellent service at all times

Ø Be flexible in your approach to work

Ø Have a commitment to equality and diversity

Ø Take a positive approach to supporting others

**Key Accountabilities**

Sales Ledger
- Ensure prompt and accurate processing of all income transactions due to the Association ensuring the sales ledger is fully reconciled and up-to-date.
- Ensure all cash/cheques/standing orders/direct debits/card payments received are accurately recorded in the sales ledger and receipts produced for payees where necessary.
- Liaise with local authorities in relation to housing benefit and other payments.
- Ensure all voids, bad debts, resident prepayments, local authority payments and changes to property status are recorded and updated on the rent schedule.
- Calculate final statements for resident accounts and collect money due or follow approval process to authorise payment of refunds to close the account.
- Reconcile and report aged debtor accounts monthly.
- Work closely with the Housing to ensure the accuracy and integrity of the rent ledgers and to support rent collection.

Banking
- Reconcile and prepare all cash and cheques received for banking. Record the amounts banked in the cashbook / sales ledger / purchase ledger as appropriate.
- Ensure reconciliation of the cashbook against bank statement is carried out monthly for all bank accounts.

Purchase Ledger
- Ensure prompt and accurate processing of all purchase transactions for the Association ensuring the purchase ledger is fully reconciled and up-to-date.
- Ensure all purchase invoices are signed and authorised according to approval mandates. Check that they are accurately coded and allocated for VAT in the purchase ledger.
- Reimburse all petty cash claims from staff, provided they are backed up by a receipt.
- Distribute monthly credit card statements to relevant staff. Ensure card holders provide signed approval and receipts for all transactions made. Transactions to be accurately coded and posted to purchase ledger.
- Scan all approved invoices and related paperwork for electronic storage and retrieval, with paper backup if necessary, and file appropriately.
- Reconcile all bank statement payments
- Create new Supplier accounts as necessary ensuring all details are recorded accurately and fraud checks are undertaken.
- Reconcile and report aged creditors accounts monthly.

Balance Sheet
- Assist in the reconciliation of all Balance Sheet nominal accounts including: fixed assets, debtor and creditor control accounts, accruals and prepayments, VAT, payroll, bank and loan accounts, Housing Association Grant and reserves.

Management Accounts
- Assist with the posting of monthly journals in Xero including payroll, depreciation, accruals and prepayments.
- Assist in the production of the monthly Management Accounts for GHA with analysis and commentary of income and costs by department.
- Assist with production of quarterly performance dashboard and regulatory metrics.
- Assist with submission of surveys and returns to external agencies including: FCA, NROSH, ONS, Acuity Benchmarking and others as necessary.
- Assist with the provision of information for the internal and external audit in a timely and efficient manner.

Budgeting and Forecasting
- Assist in the production of the annual GHA budget and quarterly reforecasts across all income and cost lines.
- Assist with the annual review of rent and service charges, including communication of increases to tenants and leaseholders meeting regulatory deadlines.esponsible for the day to day posting and reconciling of transactions, invoicing and collecting rent and fees that are due each month. bad debts, prepayments, local authority payments and changes to property status are recorded, you will also be collating and analysing finance data.

In the wider business you will be a key partner to other departments; responding to queries and providing support / advice as required. Working within a small team this position gives you the opportunity to gain exposure to all sides of finance. Glebe Housing Association provides sheltered and leasehold accommodation and supports older people enabling them to live independently within their community. We also provide 24 hour a nursing care in our nursing home. Our 203 units and our Nursing Home are all based w

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