Trainee Office Administrator

3 weeks ago


Swansea, United Kingdom A-L-R INSTALLATIONS LTD Full time

Overview:
We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to our staff. This is a full-time position with opportunities for growth and advancement.

**Responsibilities**:

- Perform general clerical duties, including photocopying, scanning, and filing documents
- Answer phone calls and direct them to the appropriate staff members
- Greet visitors and provide them with necessary information
- Manage office supplies inventory and place orders when needed
- Maintain office cleanliness and organization
- Assist with data entry tasks and maintain accurate records
- Schedule appointments and manage calendars for staff members
- Coordinate meetings and prepare meeting materials
- Assist with basic bookkeeping tasks using QuickBooks software
- Perform other administrative tasks as assigned

**Requirements**:

- Proven experience as an office administrator or in a similar role
- Excellent phone etiquette and strong communication skills
- Proficient in using Google Suite (Docs, Sheets, Slides) for document management and collaboration
- Strong organizational skills with the ability to prioritize tasks effectively
- Attention to detail and accuracy in data entry tasks
- Familiarity with office equipment (e.g., printers, scanners) and basic troubleshooting
- Knowledge of QuickBooks or similar accounting software is a plus
- Ability to work independently with mínimal supervision
- Proficiency in computerized systems for record keeping

We offer competitive compensation based on experience.

**Job Types**: Full-time, Part-time, Permanent, Temporary contract, Fixed term contract, Temp to perm, Zero hours contract
Contract length: 12 months

Pay: £14,359.77-£27,712.35 per year

Expected hours: 10 - 40 per week

**Benefits**:

- Company pension

Schedule:

- Day shift
- Flexitime
- Holidays
- Monday to Friday
- Overtime
- Weekend availability

Supplemental pay types:

- Bonus scheme
- Loyalty bonus
- Quarterly bonus

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person



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