Finance Operations Assistant

3 weeks ago


Oxford, United Kingdom University of Oxford TSS Full time

Web advert
- Vacancy ID 14600- We are currently recruiting for a temporary Finance Operations Assistant to work on site at one of our centrally based departments starting ASAP for approx 12 weeks working 36.5 hrs p/w and paying £13.44 p/h**Duties;**
- Ensure transactions/payments made are accurate, approved and in compliance with University and regulatory requirements.
- Process the purchase transactions including invoices, expenses/advance claims and purchase request forms.
- Monitor for incidents of non-compliance with the requirements to raise purchase orders in advance, alerting management of areas of concern.
- Run monthly checks for invoices not processed and analyse receipting activity, ensuring goods received notes (GRN) accruals and invoice processing are accurate and timely and open purchase orders are actively managed. Review supplier statements.
- Process departmental credit cards ensuring receipts are valid, appropriately coded and are authorised.
- Ensure expense claims are reviewed and travel advances are fully reconciled, on a timely basis. Monitor for non-compliance with the requirement to submit receipts and supporting documents promptly.
- Process petty cash transactions, claims and reconciliations in accordance with the University regulations.
- Respond to customer queries and provide guidance on how to process routine items.
- Person specification

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.
- TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us._

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.

**Essential Criteria**
- Competent in the use of financial and reporting systems to provide data with ability to identify and resolve data issues
- Ability to interpret numbers and identify risk and issues, being able to appreciate the significant risks from among the many issues
- Proven Finance experience


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