Uki Bid Administrator

3 weeks ago

Berkshire, United Kingdom One to One Personnel Full time

Date Posted: 17th February 2023
- **Job Ref**: 839
- **Job Type**: Permanent
- **Location**: Berkshire

**UKI Bid Administrator (Diagnostic Imaging) - FTC Maternity Cover**

£26,000 per annum - FTC Maternity Cover ending January 2024 - Hybrid working available after probation

Do you have **bid**, **tender** and **contract **experience?

Our client based in Theale is looking for a Bid Administrator to support the Bid Manager in the Diagnostic Imaging department dealing with bids and quotes for new business and renewal contracts.

Excellent administration, organisational skills, high attention to detail and strong written and verbal communication skills are essential for this role.

**Responsibilities**
- Responsible for the coordination and development of contract variation quotations
- To be the central point of contact for information relating to contract variations
- Support Bid Managers, specifically the Bid Manager for Diagnostic Imaging, in the production of technical, commercial, legal and operational content for bids and quotes for new business and renewal contracts
- Support Bid Managers in the development of for all OJEU procurement bids, Framework mini-competition quotes, and pre-tender sales proposals as well as live contract variations and extensions/renewals
- Interface with and provide support to Business Development team such as Business Development Director, Sales Operations Manager, Account Managers, Bid Team and others for strategic projects, bid and tendering projects, Managed Equipment Service (MES) contracts and other associated services such as the implementation of new contracts
- To ensure quality system processes and procedures are followed
- System administration of the Customer Relationship Management (CRM) system
- To support the Sales Operations Manager in the tracking of all business development activities including, but not limited to procurement website communications, business development board, CRM updates/reports, as well as deadline tracking
- To support Business Development team and Global Supply with trading opportunities, remarketing, sourcing and other trading activities, working with other specialists within other departments as required
- Develop and maintain a UKI based used medical equipment sourcing plan. Development of an asset database for potential procurement targets
- Maintain a pipeline of targeted acquisitions to meet the UKI trading budget and any stretch targets
- To ensure all Business Development opportunities are identified and escalated for consideration
- To manage shared mailboxes within the business development team, sharing communications to the team as required to support bids and opportunities

**Key accountabilities**
- Support the production of technical, commercial, legal and operational content for bids, quotes, and sales proposals including variations and NHS Supply Chain quotes
- Support the production for business development documentation including, but not limited to expressions of interest; pre-qualification questionnaires; quotes and proposals; public sector comparators; and business cases
- Manage centralised business development mailbox and review OJEU notices and other web portals, identifying potential opportunities for consideration by the business development team
- Support bid strategy and project team meetings ensuring appropriate attendance from relevant stakeholders. Furthermore, ensure actions are identified, followed up, and progress tracked
- Support system administration for the CRM system ensuring that all users complete information in a timely and accurate manner
- Any other duties as requested by the Sales Operations Manager or Business Development Director
- Administrative support to the Sales Operations Manager, Account Managers, Bid Team and others for strategic projects, bid and tendering projects, Managed Equipment Service (MES) contracts and other associated services such as the implementation of new contracts
- Ensure all business development documentation adheres to editing and formatting standards
- Support the Business Development Director and Sales Operations Manager and other members of the business development team as appropriate
- Develop content for use on corporate website and other social media channels including Twitter and LinkedIn
- Ensure processes and procedure relating to the duties you carry out are kept up-to-date and shared with the team and relevant stakeholders as appropriate
- Maintain, develop, editing and formatting standards and develop standard templates. Ensure all business development documentation adheres to editing and formatting standards
- Knowledge of medical services industry - Desirable
- Strong attention to detail
- Team working skills
- Highly organised and self-motivated
- Excellent written and verbal communication
- Ability to work successfully in a multi-disciplinary and often virtual environment
- Excellent interpersonal skills
- Database management experience
- Degre

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