Executive Assistant to The CEO

1 month ago

London, United Kingdom Social Business Trust Full time

Job description

**About Social Business Trust (SBT)**

SBT is a charitable organisation - registered charity number 1136151.

SBT’s mission is to support ambitious social enterprises and charities to grow their impact. We do this by investing professional support and cash grants from our leading corporate partners in a carefully selected portfolio of social enterprises. That is, we match corporate expertise with causes in need of support. We believe helping these social enterprises to scale is crucial to solving many of the UK’s pressing social issues.

Our corporate partners currently include: Bain, Clifford Chance, EY, The Financial Times, Permira, Permira Credit, Schroders and Thomson Reuters.

The value of our portfolio comes from a combination of structured advice and support from our corporate partners, as well as cash grants. Each volunteering opportunity is carefully designed to fit both the unique capabilities and capacity of our busy volunteers, so they can best use their time to have measurable impact.

Our volunteers’ input is often pivotal in the growth of even our biggest social enterprises. Since 2010 we have positively impacted the lives of over 3 million people. Over the next five years, we want to continue to grow our active and vibrant portfolio and increase our impact.

We're looking for an experienced Executive Assistant who will use their first-rate organisational skills to support the CEO of a leading UK social investment charity. Your dynamism and attention-to-detail will bolster the work of an organisation that sits between world-class corporates and outstanding social enterprises. Your energy and skills will be put good use as we continue to bring these two worlds together, creating lasting social impact in the areas of education, employment, and health and wellbeing.

**About this role**

The EA to the CEO plays a vital role in providing professional administrative and operations support to the CEO, Board, and sub-committees. The EA acts as the key liaison between the CEO and internal/external stakeholders managing sensitive information and handling a range of administrative and executive support tasks. This position would suit an excellent communicator with first class organisational skills, attention to detail and professionalism. With a commitment to SBTs social purpose.

**Key responsibilities**:

- To provide support to the Chief Executive.
- Manage SBT’s finances.
- Maintain SBT’s office, admin, and HR processes.
- Contribute to and support wider SBT activities and projects as required.

**Executive support**
- Manage the CEO’s schedule and calendar, keeping them well informed of upcoming commitments and responsibilities.
- Support the effective running of Board meetings, sub committees and events. Including: scheduling meetings, compiling, and distributing papers and recording minutes.
- Serve as primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, prioritizing appropriate courses of action.
- Deliver a wide range of administrative tasks that facilitate the CEO’s ability to lead the organisation.
- Ad-hoc project and event support as required for the core team.

**Financial administration**
- Process grant payments, payroll, workplace pension, employee benefits and expenses using Xero.
- Draw up invoices and manage timely collection of cash income from business partners
- Maintain accurate financial records using Xero.
- Monitor bank account and maintain 6 month cashflow forecast to enable use of Flagstone cash management platform.
- Produce quarterly reports on financial position.
- Work with the CEO to prepare annual budget.
- Provide all information to support the Treasurer in preparing statutory accounts and overseeing the annual audit field work.

**Operations**
- Ensure smooth running of the office. E.g. maintaining equipment and ordering supplies.
- Update and support the implementation of operational policies and procedures.
- Support HR processes and keep confidential HR files.
- IT support and purchasing.
- Maintain the organisation records with Companies House and the Charity Commission, including submission of the company accounts, the annual return, Trustee appointments and resignations.
- Maintain insurance renewals, licences and subscriptions.

**Competencies**
- Significant executive support experience, ideally within the charity or not for profit sector.
- Exceptional organisational skills. Able to manage multiple tasks, calendars, and deadlines independently.
- Excellent written and verbal communication skills. Builds strong relationships with Board members, partners, social enterprises, colleague, and external stakeholders in a professional and clear manner.
- Maintains professionalism and discretion when handling confidential matters, ensuring confidentiality is always maintained.
- Resourceful, with excellent problem-solving skills to quickly address challenges and find solutions independen

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