Executive Assistant and Admin Support

7 days ago


Crawley, United Kingdom Colosseum Dental Full time

**About The Role**:
**Due to growth we have an exciting opportunity for a part-time Executive Assistant to provide support to our Chief Medical Officer for 3 days per week. This role is remote and will be based from home.**

The purpose of this role is to deliver high level, confidential, secretarial and administrative support. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

Key responsibilities will include
- To proactively manage and coordinate the diary of the Chief Medical Officer (CMO) by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided
- Plan and organise travel and accommodation when required
- Expenses management
- To assist with dealing with correspondence and phone calls
- Drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CMO
- To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers, and reports, taking minutes and following up action points.
- To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
- To support the Colosseum Events team to plan, market and manage key organisational events such as; Training days, Strategy days, Team Meetings, Conferences and others as required.

Other Duties
- Develop skills and undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organisation.
- Ensure that work is carried out in accordance with Colosseum Dental’s purpose, values, equality aims, policies and procedures.
- Participate and contribute to organisational/team meetings as required.
- Provide reports or communications for senior management as required.
- Undertake any other appropriate duties as required to support the CMO to enable them to fulfil their role.
- Carry out all the duties with complete discretion and a high regard for confidentiality.
- Any other duties relevant to the needs of the organisation and as directed.

**About You**:
**Colosseum Dental are proud to be a certified Great Place to Work (2023-2024) so why not come and visit us and see for yourself**

**Requirements**:
The post holder will be expected to operate in line with our workplace values which are:

- Care
- Entrepreneurship
- Passion
- Collaboration

**Benefits**:

- Your birthday off
- UK Healthcare cash plan scheme - claim for various healthcare costs up to an annual limit
- 33 days holiday per annum including bank holidays and the ability to buy holiday once a year
- Blue light card
- Discounted gym membership
- Annual conference
- Cycle to work scheme
- Holidays increased the longer you stay with us
- Additional holiday incentives
- Plus many more

**About Us**:
**About us**

Colosseum Dental Ltd are a market leading dental company, with over 70 dental practices across the UK and combined with our clinics across Norway, Denmark, Sweden, Switzerland, Finland and Italy, make up the pan-European group, known as the Colosseum Dental Group.

**How to join our Colosseum Family**

**If you would like an informal chat, please do contact Gillian Field on 07702 846 819.**

**INDHP



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