Undergraduate Medical Education Administrator

4 weeks ago

Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

An exciting opportunity has arisen to join the University Hospitals of Leicester NHS Trust as an Undergraduate Medical Education Administrator.

If you have an interest in providing excellent, high quality administration, you always want to go the extra mile and meet the requirements in the person specification, we'd love to hear from you.

This Trust wide post, based primarily at LRI or GGH, will provide general assistance to the Undergraduate Coordinators and Undergraduate Manager.

The post holder will ensure the efficient use of facilities and resources and will aid the provision of undergraduate education, including room bookings, audio visual aids, catering and assisting with regular student induction and examinations. The post holder will also assist in the end of year medical student examinations which take place at Leicester Medical School.

We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.

We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:

- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together

Our patients are at the heart of all we do and we believe that ‘Caring at its best’ is not just about the treatments and services we provide, but about giving our patients the best possible experience.

About the University Hospitals of Leicester NHS Trust (leicestershospitals.nhs.uk)

SCOPE

There is no staff management or budgetary responsibility attached to this post.

KEY WORKING RELATIONSHIPS

The main working relationships that the post holder will be required to develop include:

- Department of Clinical Education senior team
- Undergraduate Medical Education Team, and the wider Medical Education Team
- Library Staff
- Trust Board and its Directors.
- Medical students
- UHL Consultants, Junior Doctors and other facilitators
- Undergraduate Block Leads
- Health Education England (HEE) across the East Midlands
- General Medical Council (GMC)
- Estates Personnel, such as Portering Service, Domestic Service and Catering Service

1. Administration
- To undertake general administrative duties as required by the Undergraduate Coordinators and Junior Undergraduate Coordinator, as well as the Undergraduate Medical Education Manager.
- To receive, maintain and update Centre room bookings on the electronic booking system
- To confirm all bookings as necessary in accordance with the Clinical Education Centre access policy.
- To ensure that rooms are prepared and maintained for Undergraduate Medical Education Teaching. This may include basic cleaning, rearranging and general tidying up.
- Undertake unlocking and locking up of the Clinical Education Centres as requested.
- To provide administrative support to the Undergraduate Block Leads and Tutors within UHL.
- To provide administrative support to medical education meetings.

1. Organisational
- To assist the Undergraduate Medical Education Manager in the daily operation of the Undergraduate Teaching rooms.
- Responsible for providing access to Education rooms, ensuring all equipment is available and in good working order as per the CEC Standards.
- Provide support with AV equipment as required.
- Assist with supporting education in a virtual environment.
- General reception duties as required
- Ensure signage around the Undergraduate Education Centres are up-to-date.
- To assist the Undergraduate Coordinators with the organisation of Medical Student attendance at planned teaching sessions cross site.

1. Undergraduate Medical Education
- Seek new and innovative ways to support Undergraduate Medical Education.
- To record and monitor Medical Student attendance at induction and planned teaching sessions, and maintain a record of such.
- Assist in invigilating in formative and summative examinations.
- To assist in the non-medical care of patient volunteers at examinations
- To assist the Foundation Programme Co-Ordinator with the organisation of weekly FY1 teaching.
- Take an active role in ensuring that Postgraduate Medical Education information is correct on notice boards, the intranet and the Department of Clinical Education Website.
- To assist in the organisation of visits and meeti

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