Administrator - Theatre

6 months ago

Cambridge, United Kingdom Spire Healthcare Full time

Spire Cambridge Lea are looking for a Theatre Administrator to join their warm and friendly team on a permanent basis.

Spire Cambridge Lea Hospital offers comprehensive private hospital services in a comfortable and relaxed environment to patients from Cambridgeshire and East Anglia. We believe it’s’ our people that really set us apart, from the very best medical professionals, to our attentive and highly experienced support staff.

The Cambridge Lea runs a busy Operating Department that requires well motivated and effective support at every level. The purpose of the post is to provide effective administration support to the theatre department, ensure the highest standards of patient care and to drive performance.

**Duties and responsibilities**:

- Complete data entry for the National Joint Registry.
- Complete patient surgical site surveillance data entry.
- Assist clinical staff in data entry for audits and monitor audit completion, identifying when audits are at risk of not being completed on time and escalating this to the relevant team leader.
- Cover ordering of lens and breast implants when relevant team leaders are away, as part of agreed stores processes. Compile requirements from booking forms, ensuring orders are made in good time and liaising with consultants when preferred implants are not available.
- Assist the Theatre Manager/Deputy Theatre Manager with the preparation and administration of the off duty to provide a comprehensive and accurate off duty for the wider clinical team.
- Compile monthly theatre update prior to departmental meetings, including.- Datix report
- AMAT
- Complaints
- Other data included in the generic departmental meeting agenda.
- Record minutes of departmental meetings and circulate/post as required.
- Post weekly Rapid Response report.
- Keep theatre governance board/folder up to date, including 48-hour flashes, learning from complaints, incidents, etc
- Archiving theatre data such as allocation sheets, rosters and registers and recording its location
- Keep annual leave and TOIL trackers up to date. Populate the annual leave diary/calendar with approved requests.
- Other administrative tasks which may arise during the normal course of business.
- Emptying the Inbox to Assist the coordinator due to the growth of the Coordinator role also with the implementation of HMS this will be essential to bookings being processed efficiently especially for 7 day bookings
- Time sheet checking with the role out of online timesheets
- CSSD Admin tasks
- Support all theatre staff in the reporting of faulty equipment or issues affecting the day to day running of the theatres using the “Pirana” system for reporting.
- Build effective working relationships throughout the hospital.
- Facilitate communication that will benefit the needs and experience of our patients including incident reporting, Datix, troubleshooting and problem solving

Who we are looking for:

- Good telephone and communication skills
- Good PC Skills
- Knowledge of SAP (training will be given in the areas required for theatre)
- Knowledge of Word, Excel and Outlook,
- Training will be given as some duties in Excel are data input only
- Be thorough in all aspects of the role taking pride in all that you do, accuracy is key.
- Be willing and eager to learn, be open to and, take a proactive flexible approach to change to achieve the best possible outcomes for the department. Contribute ideas to that change if there may be a better, more efficient way of working.
- Prioritise workload.
- Team player is essential, share ideas constructively.
- Take active responsibility for the achievement of your personal and the business targets

Shifts between: 7.30am and latest finish 6:00pm

**Benefits**:
We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

- 35 days annual leave inclusive of bank holidays
- Employer and employee contributory pension with flexible retirement options
- ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
- Free Bupa wellness screening
- Private medical insurance
- Life assurance
- Save an average of £50 per month with our free onsite car park

We commit to our employees well-being through work life balance, on-going development, support and reward.

Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 39 hospitals and 8 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care.

**_Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it’s their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart._

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