Personal Assistant
7 months ago
Job Overview:
Purpose
Provide a high quality secretarial and organisational support service to the Managing Director with day-to-day responsibilities.
Maintain, Manage and update QMS (Quality Management Systems)
Support, action and implement Data & Privacy Policies & ISMS
Offer support to other departments & colleagues within the organisation.
Work towards the Company’s financial targets.
Follow relevant legislation
How
Effective diary management, assessing priority of appointments and reallocation as necessary.
To coordinate meetings as well as travel and accommodation needs for the Managing Director
Preparation of paperwork for meetings for the Managing Director
Carrying out any relevant research and presenting findings
Handling confidential and sensitive information with the utmost discretion
Attending SLT meetings, taking minutes and circulating action points.
Manage, update, and communicate the ISO 9001 & 14001 & 27001. Guidance is _currently_ provided by a 3rd party.
Correct non-conformities identified in the Audit/s
Review regular policies and procedures and update accordingly engaging the SLT where appropriate.
Ensure QMS is communicated, understood and operational.
Manage on request other administrative requirements i.e. (IIP, ECOVADIS etc)
Internal audits such as ( ISO 27001) completed before assessment.
Support requests for Data Security Audits
Review suppliers’ data and privacy policies and procedures.
Devise training plans and provide data protection advice to staff members.
Communicate the ISMS
Data Storage Reviews, ensure data is not collected unnecessarily and is routinely deleted in accordance with current guidelines.
Supporting other departments, working within guidelines and policies of these departments.
Support the department's financial objectives.
Monitor & highlight legislation changes, and help implement where necessary.
**Job Types**: Full-time, Fixed term contract
Contract length: 12 months
Pay: £30,000.00 per year
**Benefits**:
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Health & wellbeing programme
- On-site parking
- Store discount
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Work Location: In person
Reference ID: MD/PA
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