Administrative Assistant
3 weeks ago
A vacancy has arisen for an Administrative Assistant at M S Webb Ltd, a rapidly expanding local company in the Security Sector.
Based in Churchill Square, Kings Hill, West Malling in Kent, the position is a 20 hour per week (09.00-13.00 Monday to Friday) part-time role, remunerated at a very competitive rate.
- **Job Description**_
**Main Job Tasks and Responsibilities**
- Answer, screen and transfer inbound telephone calls
- Receive and direct visitors and clients
- Maintain electronic filing system (Office 365)
- Handle requests for information and data
- Resolve administrative problems and enquiries
- Prepare written responses to routine enquiries
- Schedule and co-ordinate meetings, appointments, and travel arrangements for Directors
- Prepare agendas for meetings and prepare schedules
- Record, compile, transcribe, and distribute minutes from meetings
- Open, sort and distribute incoming mail
- Maintain office supply inventories
- Co-ordinate maintenance of office equipment
- Co-ordinate and maintain records for staff, telephones, and petty cash
**Education and Experience**
- Computer skills and knowledge of relevant software
- Knowledge of operation and standard office equipment
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Knowledge of principles and practices of basic office management
**Key Competencies**
- Communication skills - written and oral
- Planning and organising
- Prioritising
- Problem assessment and problem solving
- Information gathering and information monitoring
- Attention to detail and accuracy
- Flexibility
- Adaptability
- Customer service orientation
- Teamwork
**Job Type**: Part-time
**Salary**: £12.00-£15.00 per hour
**Benefits**:
- Casual dress
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- West Malling, ME19 4YU: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Application deadline: 03/03/2023
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