Assistant Company Secretary

1 month ago


West Malling, United Kingdom DMJ Recruitment Full time

Location

**West Malling**
- Salary

**£60,000**
- Employment Type

**Permanent**

Posted about 10 hours ago

Ref.23124

Assistant Company Secretary - Kent - FTSE250

£60,000

Listed AGM management

North Kent

Hybrid working 2 days a week in office

This newly created position within a Team of 4 will focus on the listed project work alongside BAU Governance work. Suited to someone with 3-6 years of CoSec experience with at least 2 of those in at a listed company.

The role:

- Assist in ensuring compliance with company legislation, the UKLA Listing Rules, the Corporate Governance Code and any other regulatory requirements
- Prepare and release Stock Exchange announcements as required, ensuring that they are accurate and complete in accordance with DTR requirements
- Assist in the preparation and accuracy of the Annual Report and Accounts and the Interim Report, ensuring that associated deadlines and timescales are met
- Assist in the preparation for and organisation of the AGM and provide organisational support at the AGM
- Assist in the preparation of management board and internal committee papers, as needed
- Assist in ensuring that Group complies with the Memorandum and Articles of Group companies
- Maintain the Group\'s statutory records and minute books
- Ensure that documents are correctly executed and assist in the secure maintenance of corporate documents and other records
- Liaise with the Group\'s Registrars, external auditors and external advisors as necessary
- Organise provision of the share register analysis and monitor movements on the share register and report, as necessary
- Maintain accurate records of the Group\'s share capital, block listing, employee trusts and share options
- Maintain the Group\'s insider lists and manage share dealing requests
- Assist in the maintenance of corporate registrations and licences e.g., trademarks and data protection
- Assist in administering the department\'s responsibilities and procedures in respect of all employee and executive share schemes, in accordance with the rules of the respective schemes and the Group\'s share dealing code
- Liaise with service providers and maintain accurate records of all options granted, exercised and lapsed
- Assist in the preparation of option exercise administration in a timely manner, ensuring that the necessary documentation is provided to the Group\'s brokers and Registrar and all formalities are completed
- Assist with the preparation of share scheme documentation as required and complete the annual launch of the SAYE scheme and maturities



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