Office Assistant 12 Month Fixed Term Contract
3 weeks ago
**Job Title: Office Assistant 12 Month Fixed term contract**
**Location: Newcastle**
**Why Arup?**
Arup is a multi-disciplinary firm of designers, planners, engineers, consultants, and technical specialists, working across every aspect of today’s-built environment. Together we help our clients solve their most complex challenges - turning exciting ideas into tangible reality as we strive to find a better way and shape a better world.
Our Business and Corporate Services functions provide a fundamental platform of unyielding support, enabling our firm to operate efficiently whilst working with our clients on ambitious projects that will set new industry standards.
**About this career opportunity**
You will be joining a diverse team of incredibly talented peers, each on a unique career development journey. We think an all-encompassing working environment is a great place to evolve.
Based in Newcastle we have an exciting opportunity for an Office/Team Assistant to provide robust support to the Newcastle office as part of the Business Services Sector.
This is a pivotal, support role, which will predominantly be front of house, and will significantly impact external and internal clients within the office environment.
**In this role, you will**:
Be inquisitive about Arup and proactively seek to appreciate the internal and external ‘ecosystem’ that this role is operating within.
Provide a full range of administrative support, including providing an excellent front of house experience to colleagues, clients and other stakeholders.
Help to manage the office environment and meeting rooms, always ensuring an excellent user experience.
Be collaborative, pro-active, flexible, and adaptable with tasks and responsibilities even when there are last-minute changes, taking ownership where appropriate.
Have excellent computer skills in MS Office, and experience, or keenness to learn relevant software such as Trello, Sway, MS Forms, PowerAutomate, PowerBi etc and will actively participate in CPD sessions as part of our digital transformation programme.
Being curious about the use of new digital tools and techniques to make tasks swifter, more efficient or enjoyable.
Learn how to operate within a cohesive Business Operations team, promoting and sharing best practice within Business Services.
Take ownership of tasks, thinking about the bigger picture and any knock-on impacts.
Can build strong and positive relationships in a complex, multi-disciplinary environment and be able to draw on these to influence and deliver in your role whilst assisting the Office Coordinator and Operations Manager.
Be self-aware, able to manage your own resilience and be thoughtful of others’ agendas.
**Rewards and Benefits**
**Different People, Shared Values**
At Arup, we believe when talented people collaborate, great things are possible. Arup hires people with proven skills and open minds. We are taking deliberate action to create an Inclusive culture that is grounded in our purpose to shape a better world.
Learn how our Work Unbound initiative is giving all our members greater flexibility in deciding how and where they work.
**Our Application Process**
To understand what to expect next, please visit our UK Application Process page. Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.
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