Senior Pharmacy Assistant Pharmacy, Alex
6 months ago
Distribution Team Lead Role To act as the Lead Assistant for Distribution, working closely with Stores and Distribution Manager and Training Leads to develop Distribution training for Assistants and Trainees, and to support the delivery of this by organising and assisting with the training delivery as delegated and appropriate. Screen and input all ward requisitions onto EMIS to cost, issue and produce a picking ticket and also clarifying and endorsing with generic names and form of the drug after consulting the British National Formulary (BNF) and with senior ward staff, if information is unclear or omitted. Inform the ward staff if an item is not supplied by the pharmacy and refer them to the correct department. The work pattern is unpredictable and has constant interruptions from both telephone queries and third parties.
Refer requisitions to the Professional Checking pharmacist, any items that are: unlicensed drugs, high cost antibiotics or where the patients name is required (i.e. Non Stock). To co-ordinate work flow within Distribution, ensuring all required tasks have been covered each day, and escalate any problems and issues as and when necessary to the Stores and Distribution Manager. Accurately supply requisitioned stock medicines ordered by all wards, clinics, outside hospitals and external customers in a timely and appropriate way.
Resolve supply problems when possible and inform customers accordingly. Where resolution is not immediate, swiftly communicate these issues to an appropriate member of ward/clinical department staff, having first referred to an appropriate member of staff for advice or a possible alternative solution if necessary. Supervise staff and workflow within distribution, directing Pharmacy Assistants and Trainees according to workload. The post holder will be required to continually prioritise urgent requests ensuring that deadlines for supply are met and items are processed in order of priority.
To work with the lead technician and site lead to ensure all work required is complete by the end of each day, following the Distribution lead checklist paperwork. To suggest and help implement once agreed any workflow transformation plans or new systems of work. Supervise Pharmacy Assistants rostered to work in Distribution. This will include: Ensuring staff follow SOPs and resolve basic issues as defined within them.Ensuring staff are appropriately delegated duties Ensuring staff observe Health and Safety good practices especially in relation to load handling and COSHH within the Pharmacy Store.
Ensuring appropriate communications take place between Stores staff and the Distribution and Procurement teams across the county. Ensuring appropriate communications take place between Distribution staff and Nursing Staff Deal with non-routine issues relating to Stock Distribution as defined with SOPs, and problem solve within the limits of responsibility, escalating where necessary to a senior technician. Work under pressure to meet set transport and portering times to ensure the safe and efficient delivery of medicines across the County organising additional transport when necessary. Assist with any action plans relating to MRHA Medicine Recalls, or medicine shortages when required.
Organise the replenishment and expiry date checking of the Emergency Drug cupboard as required. Interpret and organise daily intravenous fluid orders from wards and clinical areas. Make decisions and what to supply when orders are placed after the pharmacy cut-off times with liaison with nursing staff. Ensure that the daily paperwork is filed and archived correctly, so that they can easily be retrieved for any query.
Plan and review the staff rota for the topping up of medicines and related products on wards and departments. Ensure that bulk IV fluids within the Pharmacy IV Fluid Store are rotated and adequate stocks are maintained to meet routine and non-routine service demands. Provide support in the handling of Manufacturers Product Recalls, under the direction of the Stores and Distribution Manager. This will include identifying stock holding in pharmacy and on the wards and assisting in the recall of stock Managerial Responsibilities To function and act as a role model for Pharmacy Assistants at all times projecting professionalism in all areas of work and conduct, being approachable and supportive to colleagues and liaising with managers to support departmental policy, procedure, ethos and standards to the benefit of patients.
Assist in the review of SOPs in relation to the Team Lead role undertaken and, assist in the implementation and training of staff. Liaise with lead technicians on a regular basis to ensure that all Assistant staff are allocated appropriately, and raise any issues in staffing or service delivery. To express any concerns over the competency of team members in relation to the safe and accurate delivery of their duties, to the most appropriate member of the Operational Manageme
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