Department and Postgraduate Secretary

4 days ago

University of Warwick, United Kingdom University of Warwick Full time

Permanent position, 36.5 hours per week. Requests for part time or flexible working will be considered sympathetically.

This is an exciting opportunity to join the Department of Computer Science as our Department and Postgraduate Secretary. As part of the core management team of the Department, you will provide essential administrative support enabling staff, students and visitors to access the Department for research and study.

You will work collaboratively with the Postgraduate Research Manager to support PhD student administration. PhD students are a vital part of the life of our community, and your work will help to ensure that they have the best possible experience during their time with us.

You will also provide general support for departmental meetings and other activities, planning and organising events ranging from the Christmas party and summer barbecue to staff Away Days and the PhD student induction.

The Department of Computer Science is committed to supporting staff to achieve their potential. The Department was recently awarded the Athena SWAN Bronze Award and the University of Warwick holds an Institutional Silver Award: a national initiative that recognizes the advancement of gender equality, representation, progression and success for all. We are supportive of staff with caring responsibilities including a generous maternity/paternity/adoption/parental leave policy, onsite childcare facilities and the childcare vouchers scheme.

We strongly endorse the principles of Athena SWAN, including a supportive and flexible working environment, with commitment from all levels of the organisation in promoting gender equity.

The Department of Computer Science is proud to embrace inclusion and cultural diversity and supports flexible working practices.

Interview Date: TBC.

**JOB PURPOSE**

This role forms part of the core management infrastructure of the Department, providing essential administrative support enabling staff, students and visitors to access the Department.

Finally, you will provide some general support for departmental activities, booking conference facilities and catering for meetings, taking minutes, and facilitating other logístical arrangements. The portfolio may also include PA support for the Head of Department, if required.

**DUTIES & RESPONSIBILITIES**

**(a) Research student administration**

1. Provide flexible support to the Postgraduate Research Manager, depending on operational requirements. This may include:

- Updating Departmental database and files for current postgraduate research students, and preparing reports and letters confirming student status;
- Arranging Induction Meeting for new postgraduate research student in liaison with Director of Postgraduate Studies.

**(b) Space and building management**

1. Plan and allocate office space for current and incoming members of staff, PGR students and visitors to the Department. Allocate keys. Support the annual information return to the central University, detailing our use of space.

2. Liaise with the technical and finance teams in order to ensure suitable IT equipment is available. Deal with requests for specialist furniture and other equipment.

3. Submit requests for minor works to Estates and facilitate access to rooms where work needs to be carried out. Project manage larger works, e.g. changes of use or refurbishment, and the subsequent office moves. Support the Head of Administration in managing the associated budget.

4. Manage the local room booking system.

**(c) Secretary to Head of Department**

1. PA and secretarial support for Head of Department including (for example), co-ordinating academic staff appraisals, study leave requests and the Time Analysis Survey.

2. Administrative support for departmental meetings, such as Staff Meeting including taking, preparing and distributing the minutes. General support for Departmental activities, including booking conference centre space, catering and making other logístical arrangements.

4. Any other duties as required by the Head of Department or Head of Administration, commensurate with the grade of the post.

**(d) Research Administration**

1. Support the Director of Research with general administration for the research environment in Computer Science, such as monitoring the deposition of publications in Warwick’s Open Access Repository, and secretarial support for Research Committee.

  • Student Services Administrator

    6 days ago

    University of York, United Kingdom University of York Full time

    **Department**: We are seeking a Student Services Administrator to join our Student Services Team working across the area of Postgraduate Administration in the new School of Arts and Creative Technologies. **Role**: You will assist with the admissions process, production of promotional materials and departmental handbooks, record management, assessments,...

  • Postgraduate Student Services Co-ordinator

    3 days ago

    University of York, United Kingdom University of York Full time

    **Department**: An exciting opportunity has arisen for talented and professional individual to join the Department of Politics. We currently have a vacancy for a Postgraduate Student Services Co-ordinator. The role is designed to support all student-facing services within the department, including associated Schools and joint programmes. You will supervise...

  • Senior Secretary

    7 months ago

    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for a dynamic forward thinking individuals to lead a group of secretarial & administrative staff providing a cross boundary approach to secretarial support services within the Department of Gastroenterology and also the Department of Dermatology and Plastic Surgery in an Acute Hospital Trust. We are looking for a dynamic forward thinking...

  • Medical Secretary

    24 hours ago

    Warwick, United Kingdom Reed NHS Full time

    **Reed Talent Solutions**are currently working with a Warwickshire based NHS Trust recruit for a Senio Medical Secretary **Medical Secretary** You should already possess 4 GCSE's (grades 9 - 4 or C - A) or equivalent, RSA stage 3 typing, word processing (or have equivalent experience), knowledge of MS Office and be qualified or working towards NVQ Level 3...

  • Cop - Legal Secretary

    4 days ago

    Warwick, United Kingdom Douglas Scott Legal Recruitment Full time

    **Court of Protection - Legal Secretary** **Salary Negotiable - Experience Dependant** I’m delighted to be working with a leading firm in Warwick, who are currently going through a fantastic period of growth an expansion. As a result, they are keen to add a Legal Secretary to their Court of Protection Department in Warwick. Ideally, they wouldlike to...

  • Family Law Legal Secretary

    7 months ago

    Warwick, United Kingdom Eclectic Recruitment Full time

    An exciting opportunity has come up for an experienced legal secretary to join our client’s family department in Warwick on a permanent basis. Key duties to include: - Audiotyping and document transcription work. - Maintaining key documents and files. - Provide diary keeping assistance for the family team. - Complete generalised administrative tasks. - A...

  • Overseas Programme Co-ordinator

    3 days ago

    University of Warwick, United Kingdom University of Warwick Full time

    Permanent position, 36.5 hours per week (1.0 FTE) WMG (Warwick Manufacturing Group) is an academic department at the University of Warwick. We are one of the world’s leading research and education groups - working with industries to help them to improve their competitiveness through innovation and new technologies. You will co-ordinate the day-to-day...

  • Assistant Professor

    5 days ago

    University of Warwick, United Kingdom University of Warwick Full time

    2 x Permanent positions, 1.0 FTE. Warwick Medical School has an excellent reputation for delivery of high-quality education programmes and world leading research. We are seeking to recruit two Assistant Professors (Teaching focused) on indefinite contracts to join the Division of Biomedical Sciences (BMS). The post holders are expected to take a leading...

  • Family Law Legal Secretary

    7 months ago

    Warwick, United Kingdom Eclectic Recruitment Ltd Full time

    An exciting opportunity has come up for an experienced legal secretary to join our client's family department in Warwick on a permanent basis. Key duties to include: - Audiotyping and document transcription work. - Maintaining key documents and files. - Provide diary keeping assistance for the family team. - Complete generalised administrative tasks. - A...

  • Team Secretary

    7 months ago

    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital. All positions are based at Warwick Hospital working Monday - Friday and will involve a mixture of home and office-based work. Both full time and part time positions are available as well as both permanent and fixed...

  • Team Secretary

    7 months ago

    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital. All positions are based at Warwick Hospital working Monday - Friday and will involve a mixture of home and office-based work. Both full time and part time positions are available. **Would you like job where you can...

  • Team Secretary

    6 months ago

    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital. All positions are based at Warwick Hospital working Monday - Friday and will involve a mixture of home and office-based work. The vacancy is 30 hrs per week fixed term for 10 months to support our Gastroenterology...

  • Team Secretary

    7 months ago

    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital. All positions are based at Warwick Hospital working Monday - Friday and will involve a mixture of home and office-based work. The vacancies are full time, part-time/job share would be considered. **Would you like...

  • Ug and Pg Programmes Officer

    4 days ago

    University of Warwick, United Kingdom University of Warwick Full time

    This varied and busy role will form part of the SCAPVC Professional Services team, providing effective administrative support for undergraduate and postgraduate courses, staff, and students. Launched in August 2019, SCAPVC combines the Centre for Cultural Policy Studies with Theatre and Performance Studies, the Warwick Writing Programme, and History of Art....

  • Medical Secretary

    7 months ago

    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital. All positions are based at Warwick Hospital working Monday - Friday and will involve a mixture of home and office-based work. this is a full time position. **Would you like job where you can expect**: Every day to...

  • Assistant Professor

    24 hours ago

    University of Warwick, United Kingdom University of Warwick Full time

    Permanent position, 1.0 FTE. This post is also being advertised at Associate Professor level. WBS is a research-led, triple-accredited university-based business school with a portfolio of world-class programmes. **Athena SWAN Silver Award** Warwick Business School is committed to supporting staff to achieve their potential. The School currently holds the...

  • Portfolio Coordinator

    8 hours ago

    University of Warwick, United Kingdom University of Warwick Full time

    Permanent, full time role (36.5 hours per week) You can play a key part in the operational delivery of the high quality postgraduate programmes provided by Warwick Medical School. You will be in the pivotal role of providing excellent customer service as the first point of contact for all applicants, students and academic staff. In organising, coordinating...

  • Assistant Professor

    1 week ago

    University of Warwick, United Kingdom University of Warwick Full time

    **Full time, permanent position** This role is the equivalent of a Senior Teaching Fellow. Please note that there is one vacancy and this post is also being advertised at Associate (Teaching) level, to see this vacancy please click on the following link: here WBS is a research-led, triple-accredited university-based business school with a portfolio of...

  • Director of Student Experience

    6 days ago

    University of Warwick, United Kingdom University of Warwick Full time

    **Permanent full time position (1.0 FTE)** You will have a track record of delivering high quality undergraduate teaching, including innovative practice and the sensitive promotion and dissemination of good practice; and you will be committed to enhancing the student experience in all phases of a student’s relationship with the University. You will have...

  • Team Secretary

    6 months ago

    Warwick, United Kingdom Coventry and Warwickshire Partnership NHS Trust Full time

    A great opportunity available for a Team Secretary to join our Admin Support team based at St Michaels Hospital The Team Secretary provides a comprehensive administrative and secretarial service for the AHP Team which includes the Therapies Manager, Occupational Therapists, Activity Co-ordinators, Physio Team, SaLT and the Dietitians. We are looking for...