Executive Assistant

6 months ago

Solihull, United Kingdom Prologis Full time

Prologis, Inc. is the global leader in logistics real estate. In partnership with our customers and our communities, we develop modern, high-quality properties that set the standard for innovative building design and sustainability. Prologis owns or has investments in properties and development projects of ~1.2 billion square feet in 19 countries and enables 2.8% of the world’s GDP. We have committed to achieve net zero emissions by 2040. Beyond real estate, our Essentials platform optimizes the company’s global asset portfolio to provide our customers solutions that address today’s warehouse and shipping challenges. Prologis Ventures invests in logistics innovation and technology companies to modernize supply chains worldwide.

Job Title:
Executive Assistant

Company:
Prologis

As an Executive Assistant, you will undertake a variety of administrative and project management tasks. In this role, you will support the UK Regional Head, the Head of Customer Led Development, Europe, and the UK Head of Sustainable Investment and Partnerships. Furthermore, you will manage the Support Services Team and build strong relationships with our service suppliers.

Key Responsibilities:
Executive Assistance:

- Diary and Inbox Management for the respective heads you will be assisting.
- Coordinating and managing meetings, property visits, and business events.
- Oversea travel arrangements and handling of necessary documents.
- Assisting with project management.
- Liaising with regional and international teams.

Support Services Management:

- Leading weekly team meetings for servicing updates and project discussions.
- Manage administrative support across all businesses, ensuring all-round coverage.
- Guiding and mentoring other Assistants in the UK or Europe as required.
- Recruitment responsibilities include arranging for temporary staff and collaborating with the People & Culture Team during full-time staff recruitment.

Event Planning & Coordination:

- Organising and managing internal events such as UK Town Halls, Summer Events, and Christmas Parties.
- Coordinating "Gong-bang" ceremonies to celebrate new deals or employee recognition.
- Championing the UK Impact Day, overseeing project suggestions, logistics, and collaborations with different stakeholders.

Team Management:

- Direct management of the Office Managers in Solihull and London, and a Finance Assistant.
- Facilitate performance reviews, and manage goals, objectives and development planning for direct reports.

Supplier Relations:

- Maintaining relationships with our travel and hotel agents to secure the best rates and service.
- Coordination with our kitchen service supplier.
- Managing chauffeur company for internal and external events and site tours, helicopter requirements and private flights.
- Invoice approvals in collaboration with the Finance Assistant.

Sustainability Initiative Involvement:

- Coordinate and participate in Sustainability Activities and new Wellbeing strategy initiatives.
- Organise Green Group meetings and Planet First participation.

Tell us if you are ready.
- A minimum of 5 years experience in a senior administrative role
- Strong organisational and project management skills
- Exceptional interpersonal and communication skills
- Proficiency in MS Office suite
- Proven ability to multitask
- Able to take initiative and work independently

LI-SP1

People First

As a successful global enterprise, Prologis has never lost sight of what matters most - our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and dedicate both time and resources to leadership development. Our team is intentional about cultivating a culture rooted in diversity, equity, and inclusion so that everyone at Prologis feels a sense of belonging.

Employment Type:
Full time

**Location**:
Solihull, England

Additional Locations:

  • Personal Assistant

    1 week ago

    Solihull, United Kingdom De Lacy Executive Full time

    We are seeking a proactive and detail-focused Personal Assistant (PA) to join our clients team at one of the UK's leading meat producers, based in Solihull on a Part Time Basis (25 hours per week) As a PA, you will play a key role in supporting senior staff and ensuring the smooth running of daily operations within a fast-paced office environment.With a...

  • Assistant Pa

    2 weeks ago

    Solihull, United Kingdom De Lacy Executive Full time

    We are seeking a proactive and detail-focused Personal Assistant (PA) to join our clients team at one of the UK's leading meat producers, based in Solihull on a Part Time Basis (25 hours per week) As a PA, you will play a key role in supporting senior staff and ensuring the smooth running of daily operations within a fast-paced office environment.Manage...

  • Personal Assistant

    7 days ago

    solihull, United Kingdom De Lacy Executive Full time

    We are seeking a proactive and detail-focused Personal Assistant (PA) to join our clients team at one of the UK's leading meat producers, based in Solihull on a Part Time Basis (25 hours per week) As a PA, you will play a key role in supporting senior staff and ensuring the smooth running of daily operations within a fast-paced office environment. With a...

  • Personal Assistant

    10 hours ago

    Solihull, United Kingdom De Lacy Executive Full time

    We are seeking a proactive and detail-focused Personal Assistant (PA) to join our clients team at one of the UK's leading meat producers, based in Solihull on a Part Time Basis (25 hours per week) As a PA, you will play a key role in supporting senior staff and ensuring the smooth running of daily operations within a fast-paced office environment. With a...

  • Personal Assistant

    4 weeks ago

    Solihull, United Kingdom De Lacy Executive Full time

    We are seeking a proactive and detail-focused Personal Assistant (PA) to join our clients team at one of the UK's leading meat producers, based in Solihull on a Part Time Basis (25 hours per week) As a PA, you will play a key role in supporting senior staff and ensuring the smooth running of daily operations within a fast-paced office environment. With a...

  • Executive Assistant

    6 months ago

    Solihull, United Kingdom Contechs Full time

    Executive Assistant 6 Month Rolling Contract Based in Solihull Full Time Key Duties of the role: - Administrative Support: Manage calendars, schedule meetings, and coordinate appointments, ensuring the executive's time is used efficiently. - Documentation: Prepare, edit, and format documents, reports, and presentations. Maintain accurate records and...

  • Executive Assistant

    6 months ago

    Solihull, United Kingdom RecFlex Full time

    **Job Title**: Executive Assistant **Salary**: £45,000 to £50,000 **Location**: Solihull **Hours**: Full time, Monday to Friday (hybrid) **Hybrid working** is available for all employees and can be tailored to suit the individual. This company is renowned for employee retention, and the benefits package is extensive, including generous holiday allowance,...

  • Pa / Executive Assistant

    6 months ago

    Solihull, United Kingdom PRIMIS Mortgage Network Full time

    Job Profile: **PA / Executive Assistant - Solihull** **PRIMIS Mortgage Network** are seeking a Full Time **Executive Assistant / PA **to support our **Chief Financial Officer** whom is partly based in our HQ on the Birmingham Business Park, Solihull **.** **Part of LSL Property Services plc, PRIMIS Mortgage Network** are the largest Mortgage and...

  • Pa / Executive Assistant

    6 months ago

    Solihull, United Kingdom LSL Property Services Full time

    Job Locations: UK-Solihull Job Profile: **PA / Executive Assistant - Solihull** **PRIMIS Mortgage Network** are seeking a Full Time **Executive Assistant / PA **to support our **Chief Financial Officer** whom is partly based in our HQ on the Birmingham Business Park, Solihull **.** **Part of LSL Property Services plc, PRIMIS Mortgage Network** are the...

  • Assistant Private PA

    2 weeks ago

    Solihull, West Midlands, United Kingdom De Lacy Executive Full time

    We are seeking a proactive and detail-focused Personal Assistant (PA) to join our clients team at one of the UK's leading meat producers, based in Solihull on a Part Time Basis (25 hours per week) As a PA, you will play a key role in supporting senior staff and ensuring the smooth running of daily operations within a fast-paced office environment. Manage...

  • Assistant Private PA

    2 weeks ago

    Solihull, West Midlands, United Kingdom De Lacy Executive Full time

    We are seeking a proactive and detail-focused Personal Assistant (PA) to join our clients team at one of the UK's leading meat producers, based in Solihull on a Part Time Basis (25 hours per week) As a PA, you will play a key role in supporting senior staff and ensuring the smooth running of daily operations within a fast-paced office environment. Manage...

  • Personal Assistant

    2 weeks ago

    Solihull, West Midlands, United Kingdom De Lacy Executive Full time

    We are seeking a proactive and detail-focused Personal Assistant (PA) to join our clients team at one of the UK's leading meat producers, based in Solihull on a Part Time Basis (25 hours per week) As a PA, you will play a key role in supporting senior staff and ensuring the smooth running of daily operations within a fast-paced office environment. With a...

  • Personal Assistant

    2 weeks ago

    Solihull, West Midlands, United Kingdom De Lacy Executive Full time

    We are seeking a proactive and detail-focused Personal Assistant (PA) to join our clients team at one of the UK's leading meat producers, based in Solihull on a Part Time Basis (25 hours per week) As a PA, you will play a key role in supporting senior staff and ensuring the smooth running of daily operations within a fast-paced office environment. With a...

  • Executive Assistant

    1 month ago

    Solihull, United Kingdom Christian Jobs Full time

    Job Description *Christian Jobs are advertising for this position on behalf of Grace Foundation* OVERVIEW Job title: Executive Assistant Department: Grace Foundation – Cross Academy Support Team Reporting to: Business Operations Manager Location: The Gate, Solihull, B90 4WA Hours of work: 22.5 hrs – Part time, 3 days per week Salary: £24,00...

  • Executive Assistant

    2 months ago

    Solihull, United Kingdom Christian Jobs Full time

    *Christian Jobs are advertising for this position on behalf of Grace Foundation*OVERVIEWJob title: Executive Assistant Department: Grace Foundation – Cross Academy Support Team Reporting to: Business Operations Manager Location: The Gate, Solihull, B90 4WA Hours of work: 22.5 hrs – Part time, 3 days per week Salary: £24,00 (Pro-rata) fixed term...

  • Executive Assistant

    2 months ago

    Solihull, United Kingdom Christian Jobs Full time

    *Christian Jobs are advertising for this position on behalf of Grace Foundation*OVERVIEWJob title: Executive Assistant Department: Grace Foundation – Cross Academy Support Team Reporting to: Business Operations Manager Location: The Gate, Solihull, B90 4WA Hours of work: 22.5 hrs – Part time, 3 days per week Salary: £24,00 (Pro-rata) fixed term...

  • Personal Assistant to Executive and Senior Leaders

    6 months ago

    Solihull, United Kingdom Solihull College and University Centre Full time

    30 hours per week We are looking for a Personal Assistant to support our Executive and Senior Leaders at Solihull College. They will be responsible for providing a high standard of secretarial and administrative support for two Vice Principals and members of the Senior Leadership Team. They will also support the administration of the College’s...

  • Ecommerce Executive

    7 months ago

    Solihull, United Kingdom Lounge Underwear Ltd Full time

    Role: eCommerce Executive Location: Solihull We are seeking a motivated eCommerce executive to join our team. In this role, you will support the eCommerce team in optimising our online store across multiple territories, assisting with day-to-day operations, and contributing to the implementation of strategic initiatives. This is an excellent opportunity...

  • Commercial Agribusiness Assistant

    1 week ago

    Metropolitan Borough of Solihull, United Kingdom De Lacy Executive Full time

    Key ResponsibilitiesThe Commercial Agribusiness Assistant will play a crucial role in supporting the procurement, sales, and operational teams, assisting with procurement-related customer service, and maintaining up-to-date procurement records.The ideal candidate will have:Proficiency in Agri Web software or similar platformsStrong analytical skills, with...

  • Communications executive

    2 weeks ago

    Solihull, United Kingdom HK Recruitment Full time

    We are looking for a Communications executive to join our wonderful Christian organisation / Charity based in the West Midlands We are looking to expand our communications and the way we connect with people and the community by embracing and applying new platforms. You must have CRM experience, be tech savvy and have the knowledge to target audience online...