Personal Assistant to Deputy Director

4 weeks ago

Belfast, United Kingdom MPA Recruitment Full time

**Job Role**: Personal Assistant to Deputy Director

To provide support to Deputy Director of Hospital and Community Care Services in an efficient, effective, and high-quality manner and to act as a conduit between the Director, Deputy Director, local offices and all other organisations to ensure that effective communication is in place at all times.

The post holder will be responsible for co-ordinating a workload which will meet the demands of the Deputy Director and where appropriate. Prioritise workload and follow up action ensuring all deadlines are met.


**Location** - Belfast

**Hours of Work** - 37.5 hours per week. Mon - Fri

**Salary**:

- £11.53

**What the role entails**:

- Responsible for the organisation and provision of administrative and secretarial support to the Deputy Director of Hospital and Community Care. This will include electronic diary management, dictation, word-processing, mail management, file maintenance and the preparation of papers, reports, presentations, briefings etc.
- Comply with established office procedures, maintain and monitor the filing system for the Directorate in line with Information Governance Records Management requirements.
- Research, collation and presentation of information and reports as necessary.
- Taking appropriate action in relation to mail, telephone and other enquiries, ensuring effective messaging and “bring forward” systems are in place and that the necessary follow up action is undertaken.
- Drafting correspondence and reports on behalf of the Deputy Director of Hospital and Community Care.
- To assist in organising meetings for Deputy Director of Hospital and Community Care including the preparation and timely issue of agenda and papers, where necessary take and produce minutes and assist with progression of business. The PA will assist in Note Taking/Minutes during Zoom meetings.
- Responsible for initiating and follow up action arising from the Deputy Director of Hospital and Community Care meetings.

**Essential Experience**:
GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification

**AND**

2 A ‘Levels OR equivalent qualification OR higher qualification.

**AND**

18 months relevant experience*

**OR**

HNC/HND or equivalent/higher qualification in an administration related field AND 1 year’s relevant experience in a secretarial/administrative role.

**OR**

3 years’ relevant* experience in a secretarial/administrative role in an office-based environment.

*_Relevant experience is defined as working in a secretarial role to include typing, diary management and communication with all levels in the organisation_
- ._

**AND**

At least 6 months experience in servicing meetings to including drafting agenda, note taking, compiling action logs etc.

At least six months’ experience using Microsoft Office, including PowerPoint, Excel, Outlook and Word.

RSA Stage II (both parts) typing or word processing or equivalent OR 1 year’s word processing experience in an office I work environment.

**Salary**: £11.53 per hour

Schedule:

- Monday to Friday

**Experience**:

- relevant: 3 years (required)

Work Location: One location

  • Personal Assistant

    4 weeks ago

    Belfast, United Kingdom MPA Recruitment Full time

    **Job Role**: Personal Assistant The postholder will provide support to the Director in an efficient, effective, and high-quality manner and to act as a conduit between the Director, Deputy Director, local offices and all other organisations, to ensure that effective communication is in place at all times. The post holder will be responsible for...

  • Executive Assistant to The Ombudsman and Deputy

    5 days ago

    Belfast, United Kingdom NIPSO Full time

    **1.** **JOB DESCRIPTION** **Job Title: Executive Assistant to the Ombudsman & Deputy Ombudsman** **Reporting to: Ombudsman** **Grade: EOII** **Salary: £27,897 - £28,483.** **Location: Belfast** **Main purpose of job** To provide timely, confidential, efficient and effective administrative and organisational support to the Ombudsman and Deputy...

  • Personal Assistant to Associate Director

    4 weeks ago

    Belfast, United Kingdom Marie Curie Full time

    We are looking for a PA to the Associate Director to join the Marie Curie team at the Belfast hospice! **Title**:PA to the Associate Director **Salary**:£22,816 - £24,336 per annum **Contract**:Full time - 37.5 hours per week **Contract Type**:Permanent **Based**:Belfast Hospice **Closing date**:10th December 2023 **Interview date**:TBC We are...

  • Personal Assistant

    3 weeks ago

    Belfast, United Kingdom Talent Catch Full time

    As we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...

  • Personal Assistant

    4 weeks ago

    Belfast, United Kingdom Talent Catch Full time

    As we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...

  • Personal Assistant

    4 weeks ago

    Belfast, United Kingdom Talent Catch Full time

    As we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...

  • Personal Assistant

    4 weeks ago

    Belfast, United Kingdom Brook Street Full time

    Brook Street Recruitment is working on behalf of our Belfast city centre client to recruit a new full time and permanent Personal Assistant. The role will involve being a PA to the Managing Director and Secretary to the Audit / Accounts department Diary management for the managing director and wider team including other directors Booking travel /...

  • Executive Personal Assistant

    1 month ago

    Belfast, United Kingdom Connected Health Full time

    **Connected Health is seeking an Executive Personal Assistant for our Director of Care **Connected Health operates across the five NI Health Trusts providing high quality care supporting adults to live independently in their own homes with confidence. This role is based in our Belfast Office** **Duties and Responsibilities** - Diary management for the...

  • 18781 - Personal Assistant to Director - Northern Ireland

    4 days ago

    Belfast, United Kingdom communityni.org - Jobboard Full time

    18781 - Personal Assistant to Director - Northern Ireland A rare opportunity has arisen to join the Northern Ireland Children's Services Region. We are looking for a Personal Assistant to the Director Children's Services of Barnardo's Northern Ireland, Michele Janes. If you are looking to work for an organisation which supports and values its...

  • Senior Management Personal Assistant

    1 week ago

    Belfast, United Kingdom Barnardo's Full time

    A rare opportunity has arisen to join the Northern Ireland Children's Services Region. We are looking for a Personal Assistant to the Director Children's Services of Barnardo's Northern Ireland, Michele Janes. If you are looking to work for an organisation which supports and values its staff, provides a good work life balance, supports flexible working and...

  • Support Assistant

    4 weeks ago

    Belfast, United Kingdom University of Ulster Full time

    Support Assistant (Secretary) to the Director**Role**: Support Assistant (Secretary) to the Director**Department**: Global Engagement**Grade**: Business Support Clerical Grade 4 (£24,248 - £26,444 per annum)**Campus**: Belfast**(Permanent / Full-Time)** **Job Purpose**: - The post holder will provide a comprehensive professional secretarial and support...

  • Deputy Nurse Manager

    1 month ago

    Belfast, United Kingdom Servisource Limited Full time

    Deputy Nurse Manager - Full time - £25.My client in the West Belfast area is seeking a Deputy Nurse Manager to ensure the highest standards of patient care are delivered through the effective, efficient and safe running of their nursing home Contributing to strategic planning and business improvement for care excellence * Assisting the Nurse Manager in...

  • Deputy Nurse Manager

    1 month ago

    Belfast, United Kingdom Servisource Limited Full time

    Deputy Nurse Manager – Full time - £25.26 p/h – Belfast My client in the West Belfast area is seeking a Deputy Nurse Manager to ensure the highest standards of patient care are delivered through the effective, efficient and safe running of their nursing home Role Overview: * Overseeing daily operations in the absence of the Nurse Manager *...

  • Executive Personal Assistant to CEO

    4 weeks ago

    Belfast, United Kingdom MPA Recruitment Full time

    Location: Belfast Type/Duration: Full Time - Permanent Contact: Jamie Winchester Contact Phone: 02895211111 Sector: Public **Salary**: £13.84 Hours of work: 9am to 5pm Interview Dates: TBC Start Date: ASAP Closing Date: TBC The post holder will provide effective, proactive, and comprehensive executive administrative support to the Chief Executive...

  • Band 4 Personal Assistant

    3 hours ago

    Belfast, United Kingdom Brook Street Full time

    Are you an accomplished personal assistant as well as someone with confident time management skills? A dedicated worker and driven professional? Our trusted public sector client is going through a strong growth period and now require an experienced Personal Assistant to join their bustling team. If you want to work for an established company with the...

  • Deputy Nurse Manager

    6 days ago

    Belfast, United Kingdom Servisource Limited Full time

    Deputy Nurse Manager – Full time - £25.26 p/h – Belfast My client in the West Belfast area is seeking a Deputy Nurse Manager to ensure the highest standards of patient care are delivered through the effective, efficient and safe running of their nursing home Role Overview: * Overseeing daily operations in the absence of the Nurse Manager *...

  • Deputy Principal

    1 week ago

    Belfast, United Kingdom The Recruitment Co. Full time

    Main Duties / Purpose of Job / Function of Role Job Duties 1.To support the CEO, Director of Finance and Corporate Affairs and the Head of Governance & Performance to coordinate and manage the effective and efficient delivery of clients Corporate action plans. 2.To coordinate development of the FCAD Divisional Business Plan and KPIs in consultation with...

  • Deputy Nurse Manager

    3 weeks ago

    Belfast, United Kingdom Servisource Limited Full time

    Deputy Nurse Manager - Full time - £25.26 p/h - Belfast My client in the West Belfast area is seeking a Deputy Nurse Manager to ensure the highest standards of patient care are delivered through the effective, efficient and safe running of their nursing home Role Overview: * Overseeing daily operations in the absence of the Nurse Manager * Contributing...

  • Deputy Finance Manager Charity

    4 weeks ago

    Belfast, United Kingdom Reed Finance Full time

    **Deputy Finance Manager (Charity)** **£26,975 per annum (37 hours) Excellent benefits!** Reed Finance is partnered with a leading NI charity, in the appointment of a Deputy Finance Manager on a full-time, permanent basis. Working closely with the Finance Manager you will assist in the day to day running of a busy Finance Department. Your...

  • Deputy Nurse Manager

    3 weeks ago

    Belfast, United Kingdom Servisource Limited Full time

    Deputy Nurse Manager - Full time - £25.My client in the West Belfast area is seeking a Deputy Nurse Manager to ensure the highest standards of patient care are delivered through the effective, efficient and safe running of their nursing home Contributing to strategic planning and business improvement for care excellence * Assisting the Nurse Manager in...