Team Personal Assistant to General Counsel, Risk

7 days ago

London, United Kingdom Charles Russell Speechlys Full time

Reporting to the Director of Internal Client Services, the Team Personal Assistant to General Counsel, Risk and Compliance role is responsible for supporting the Deputy General Counsel and the wider Compliance and Risk team to provide full, comprehensive support in all aspects of their work.

The Compliance and Risk (C&R) team’s mandate is wide ranging and includes: to ensure that the firm complies with its legal and regulatory obligations, to liaise with the SRA, to advise the firm on risk issues affecting the firm’ business generally, to lead on delivering relevant guidance and training, to develop and implement appropriate policies and procedures to ensure compliance and mitigate risk, to manage the onboarding of clients and new matter opening, to advise on client engagement terms and vendor contracts, to advise Partners and employees on professional compliance and ethics issues that may arise such as conflicts, to advise on data privacy compliance, to deal with client complaints, to deal with disputes with (former) clients and suppliers and to manage the firm’s insurance policies.

The C&R team is relatively large, with around eight lawyers and a further thirty New Business Intake (NBI) managers and analysts in London.

There are a further three AML Managers in Zurich, Dubai and Hong Kong. The team is highly collaborative and there is a focus on team training and development.

We are looking for an exceptional colleague who is an outstanding professional in their field, someone who is happy to challenge the status quo and has a ‘firm first’ mentality.

**Role and Responsibilities (this is a broad but not exhaustive list)**
- Providing an effective administrative service to the Deputy General Counsel, the Partner and Director of Risk and the wider Compliance and Risk team
- Meeting scheduling and extensive diary management
- Providing necessary documentation in a timely, efficient way for internal and external meetings
- Taking minutes of meetings where necessary
- Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials
- Managing team travel to the firm’s offices globally including visas and itineraries, where applicable
- Processing invoices, purchase orders and expense claims in a timely manner
- Help prepare and administer relevant budgets
- Help organise training sessions, including C&R’s delivery of training within the firm
- Liaise with external training providers and manage attendance at conferences
- Assisting with creation of C&R alerts, updates and newsletters to be circulated within the C&R team and firmwide
- Answering and transferring telephone calls to the relevant person/team
- Use 3E to identify relevant information about clients and matters (matter numbers, billing status, CDD status etc)
- Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate
- General administration tasks including preparing documents, proof reading and the creation of PDF bundles
- Assisting with ad hoc administration and project tasks
- Attending team meetings to share information and have clarity on future actions. Following up on actions as necessary to assist with moving things forward
- Liaise with other operational teams as required, especially Finance, FinSys, IT, HR and Business Development
- Managing team social events

**Qualifications and Experience**
- Previous experience as a Team PA and working with senior management is essential, ideally in a legal environment
- Previous operational experience is desirable
- A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint.

**Person Specification**
- A proactive can-do approach and able to use initiative when required and demonstrates good judgement
- A professional manner with excellent verbal and written communication skills
- Builds rapport quickly
- Ability to balance competing priorities and multitask in a fast-paced environment, adapting to challenging deadlines
- Ability to classify the relative urgency of different tasks through understanding the broader role and objectives of the C&R team
- Accustomed to dealing with people at all levels with tact and diplomacy
- Flexible and dependable, will do extra hours where needed
- Maintaining confidentiality and discretion at all times
- Excellent attention to detail, highly organised and efficient

**Competencies**
- Client Service
- Organisation and efficiency
- Proactivity and initiative
- Taking ownership of tasks
- Attention to detail

Location

London

Category

Contract type

Permanent - Full Time

Salary

Competitive

Working hours

Full time

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