Immunisation and Cervical Cytology Administrator

6 months ago

London, United Kingdom Nexus Health Group Full time

Immunisation and Cervical Cytology Administrator

**JOB PURPOSE**:
To manage the Nexus Immunisations schedules and to be responsible for all administration including targets, recalls, searches, immunisation data for new patients and data input.

To manage administration in relation to cervical cytology

**MAIN DUTIES**

**RESPONSIBILITIES**

The post-holder will:

- Manage the quarterly Childhood Immunisation targets, updating Open Exeter, producing searches and managing the recall system.
- Be responsible for sending correspondence to patients and following up responses
- updating system with immunisation details, recording non consent, deductions.
- Update new patient immunization data, Health Visitor “Red Book” data on to clinical system,
- Run all recall searches and complete required actions including sending lists of patients to Immunization leads for further follow up.
- Liaising with site leads in relation to overdue immunizations lists and actions taken.
- Respond and action requests from the Immunization leads, alerting Target team and leads of potential issues with the quarterly target.
- Reporting to the Nurse Manager on immunisation performance broken down at site level
- Work with Nurse Manager to regularly review and redevelop recall systems to achieve immunisation targets.
- Be the point of contact for all immunisation administrative queries.
- To be involved in the administration of seasonal and national immunisation campaigns.
- Attend monthly target meetings

**CONFIDENTIALITY**
- In the course of your employment you will have access to confidential information relating to Nexus Health Group business. You are required to exercise due consideration in the way you use such information and should not act in any way which might be prejudicial to the Nexus Health Group interests.
- Information for extra consideration includes access to the general business of the practice and any information regarding individuals.
- Information relating to patients, carers, colleagues, other healthcare workers, or the business of Nexus Health Group may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data,
- If you are in any doubt regarding the use of information in the pursuit of your duties you should seek advice from your line manager before communicating any information to any third party

**DATA PROTECTION ACT**
- Employees must be aware of the Data Protection Act (DPA) 1984
- You must not at any time use the personal data held by Nexus Health Group for any purpose not described in the registry entry or disclose to a third party
- Completing documents relating to cervical smears in line with protocol set out by nurse manager. Coding recall dates on patient notes
- Booking telephone calls with nurses if patients need contacting in relation to missed colposcopy appointments if necessary
- Completing and coding normal cervical cytology results

**GDPR 2018**
- In accordance with the GDPR 2018, you are required to give your consent to the employer to hold personal data and process payroll and other records using such personal data on your behalf.
- You must agree that the employer is permitted to hold personal information about you as part of its HR, Payroll and other business records and may use such information in the course of the employers business. You must agree that the employer may disclose such information to third parties where this is lawful, appropriate and necessary for the employer to conduct its business.
- This clause applies to information held, stored, processed, used or disclosed in any medium.

**HEALTH AND SAFETY**
- Employees must be aware of the responsibility placed upon them under the Health and Safety at Work act 1974 to maintain a healthy and safe environment for both staff and visitors
- The post-holder will assist in promoting and maintaining their own and others health and safety and security as defined in the Health and Safety Policy
- Using personal security systems within the workplace according to Nexus Health Group guidelines
- Identifying risks involved in work activities and ensuring appropriate safeguards are used when the activities are undertaken
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures
- Maintaining work areas in a tidy and safe way free from hazards
- Reporting any risks that are identified both timely and accurately to your line manager

**EQUALITY AND DIVERSITY**

The post-holder will support the equality, diversity, and rights of patients and carers colleagues to include:

- Acting in a way that recognises the importance of people’s rights, interpreting them in a way that is consistent with Nexus Health Group Policies, Procedures and current legislation
- Respecting the privacy, dignity, needs, and beliefs of patients’ carers and colleagues
- Behaving in a manner whi

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