Office Assistant
7 months ago
**Office Assistant**
Job title: Office Assistant
**Salary**: £32,000 per annum
Location: Park End Street, Oxford, OX1 1JD
Contract: Full time, permanent
Hours: 40 hours per week
Shifts: Monday through Friday from 08:30 - 17:30
Work Model: In person
**Williams Lea seeks an Office Assistant to join our team**
Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.
Sound good so far? Then this is the perfect position for you, and you are just the individual that we are looking for
**Purpose of the role**:
The Office Assistant role is a wonderfully diverse role working with the Office Manager to deliver an exceptional customer service experience to the clients and internal staff. The role is based in central Oxford (a 4-minute walk from the station), working 8:30 to 17:30 Monday to Friday from the Office.
The Office Assistant role is a fantastic opportunity to work autonomously - driving the organisation of the office environment under the guidance of the Office Manager, being a part of a wider team based in London supporting them with administration tasks and working directly with the Oxford Office Manager to be their righthand person.
The Office Assistant is accountable for maintaining the established relationship between Williams Lea and our client. You will be able to recognise and translate the client’s needs and to translate these into a responsive service. Whilst the list of tasks in this document is not exhaustive, the Office Assistant role may cover any combination of the tasks set out below.
**Key Responsibilities**
Reception:
- Courteously greet and interact with visitors to the premises
- Deal with any other reception or switchboard duties as required
- Promptly and efficiently deal with telephone calls
- Take and pass on accurate messages as required
- Aim to answer all calls within 3 rings (7 seconds)
- Manage room and hospitality bookings
- Ensure smooth running of any VC equipment, troubleshooting any issues with IT Helpdesk
- Manage and process future bookings for the London office
- Support with travel bookings as required
- Support with submission of weekly/monthly expenses to Finance within set deadlines
- Processing invoices and third-party fees
- Responsibility for reconciling petty cash at month-end for sign-off by Office Manager
- Organising, maintaining and improving the office stock and storage space
Hospitality:
- Setting up and clearing down meeting rooms
- Arranging hospitality and setting it up in the required office space
- Organising catering, including team and client lunches where appropriate
- Stock control and maintenance of the hospitality facilities including general cleaning and restocking
Facilities:
- Assisting with the fire tests, drills and Health & Safety
- Supporting with car park allocation
- Ensuring only approved individuals access the office space
- Any other applicable task as required in line with the level of the role
- Archive and document management
- Process confidential client paper files for storage via client software as requested by the client, ensuring the system is up to date and accurately recording the location of paper files
- Arrange collection or delivery of confidential paper files as requested, ensuring safe transit of file boxes
Reprographics:
- Collecting reprographics requests and correctly completing these following instructions accurately
- Returning completed jobs to designated individuals
- Ensuring that all equipment is fully stocked and operating correctly - reporting issues accurately and efficiently to the IT department and/or copier companies
- Scanning of documents as requested
- Mail sorting and distribution of incoming mail via Royal Mail and DX- scanning of all incoming documents and correctly using the in-house document software to correctly allocate scanned post to relevant electronic folders/individuals
- Collecting and franking outgoing mail and DX - including processing letters for printing and completing envelope fulfilment requirements
- Handling of incoming and outgoing deliveries via courier - ensuring that all incoming documents are scanned entirely and allocated to the relevant electronic folders
- Dealing with incoming hand deliveries from clients - ensuring that all incoming documents are scanned entirely and allocated to the relevant electronic folders
- Arranging and completing outgoing hand deliveries
- Using, organising and maintaining the hard copy / original document post storage in line with the client procedures - including weekly/monthly reviews to ensure historic records are dealt with and destroyed accurately
General:
- Following the daily open and closure process of the office in line with standard procedure
- Looking after IT hardware and equipment, and troubleshooting any issues with IT Helpdesk
- Stationery management and stock control
- Correctly identifying confidential waste and disposing o
-
Executive Assistant
2 days ago
Oxford, United Kingdom Office Angels Full time**Position**: Executive Assistant to the COO **Location**: Central Oxford, fully office based **Hours**: Full time Monday - Friday 9am - 5pm - 36 hours **Salary**: £27,000 - £32,500 dependant on experience **Perks**: 30 days holiday (5 to be used during Christmas closure) plus Bank Holidays, generous employee pension contribution, cycle to work scheme,...
-
Business Support Officer
7 months ago
Oxford, United Kingdom Exec Office Full timeOur mission at Response is to enable people of all ages to live a more fulfilled life by providing excellent mental health services, housing, and supported housing. **Business Support Officer** - £30,000 - £35,000 per annum (Salaries vary depending on experiences) **Hours** - 37 hours per week, Monday - Friday (Hybrid Working) **Service** - Business...
-
Retail Sales Assistant
7 months ago
Oxford, United Kingdom Office Shoes Full timeLove Shoes? Want to work in a fast paced environment? Enjoy engaging with customers? Then Office has the career for you! Our OFFICE store teams are passionate, knowledgeable and energetic and we are always on the look out for new individuals to help us deliver a brilliant shopping experience for our customers. As a Sales Assistant for OFFICE you will act...
-
Office Assistant, Office Administrator
2 days ago
Oxford, United Kingdom Corriculo Ltd Full time**Office Assistant, Office Administrator** An exciting opportunity has arisen for an Office Assistant / Office Administrator to join an Oxfordshire based AgriTech company. This is an excellent opportunity for someone looking to step into an Office Assistant position, or an experienced Office Administratorlooking for a fresh challenge! The Office Assistant...
-
Office Assistant
7 months ago
Oxford, United Kingdom Williams Lea Full timeOffice Assistant Job title: Office Assistant **Salary**: £32,000 per annum Location: Park End Street, Oxford, OX1 1JD Contract: Full time, permanent Hours: 40 hours per week Shifts: Monday through Friday from 08:30 - 17:30 Break details: 1-hour lunch Work Model: In person Williams Lea seeks an Office Assistant to join our team! Williams Lea is the...
-
Operations Assistant
3 weeks ago
Oxford, United Kingdom Office Angels Full timeCompany Overview:Office Angels is an employment agency dedicated to connecting talented individuals with dynamic businesses. With a focus on equality and inclusivity, we strive to create a supportive environment where professionals can thrive.
-
Office Assistant
16 hours ago
Oxford, United Kingdom Reed Business Support Full timeReed Oxford are delighted to be partnering with a global law firm, who are recruiting for a Part-time Office Assistant to join their office located in Oxford. Some of the responsibilties of this role include, however are not limited to: - Receiving and distributing daily post and end of day post room duties - Greeting clients and visitors in a professional...
-
Office Assistant
2 days ago
Oxford, United Kingdom Reed Business Support Full timeReed Oxford are delighted to be partnering with a global law firm, who are recruiting for a Part-time Office Assistant to join their office located in Oxford. Some of the responsibilties of this role include, however are not limited to: - Receiving and distributing daily post and end of day post room duties - Greeting clients and visitors in a professional...
-
Office & Facilities Assistant
6 months ago
Oxford, United Kingdom Allen Associates Full timeAn exciting opportunity has become available for an Office & Facilities Assistant to work alongside the Office, Facilities and Marketing Manager at our client’s science solutions company. A friendly, positive attitude and a willingness to contribute towards seamless business operations, is vital to the success of this role and for the greater good of the...
-
College Office Assistant
7 months ago
Oxford, United Kingdom Balliol College Full timeThis is an exciting opportunity to work in a dynamic and fast-paced environment. The full-time post gives all-round exposure to academic administration and office teamwork. The College Office is a small team who work collaboratively in a friendly and supportive environment. The post holder would be supporting different team members across a range of...
-
Temporary Office Administration Assistant
6 months ago
Oxford, United Kingdom Page Personnel Full time8 month temporary position, Parking on site based in central Oxford. - Friendly office environment, supportive managers, personal development. **About Our Client**: This is a growing and high performing manufacturing company with a large workforce. The company has made a significant impact in their industry and continues to pursue growth and innovation. Its...
-
Communication Officer Assistant
2 weeks ago
Oxford, Oxfordshire, United Kingdom CV-Library Full timeAbout the RoleCV-Library seeks a skilled Communication Officer Assistant to join our team.Job DutiesWork closely with the community and employee engagement teams to develop public awareness campaigns, internal communications, and employee engagement initiatives.Support the media relations team in responding to press enquiries and creating engaging content...
-
Receptionist / Administrator - Oxford
4 weeks ago
Oxford, United Kingdom Office Angels Full timeWe are looking for a Receptionist / Administrator based in Oxford in OX14 working Monday - Friday 8am - 4pm, you will be working on your own however lots of other people around you. As the Receptionist / Administrator your time will be split between the two roles so offers you plenty of variety and the day will get fly by as you will be busy To provide...
-
Administration Assistant
2 days ago
Oxford, United Kingdom Intelligent Office Full timeThere are exciting things happening in the legal sector in Oxford, and you can play a key part in defining how a prestigious law firm delivers their services, helping to transform their support services into the envy of the legal sector. To help us in achieving these ambitious goals, we are looking for an experienced, committed and passionate individual to...
-
Receptionist / Administrator - Oxford
1 month ago
Oxford, United Kingdom Office Angels Full timeWe are looking for a Receptionist / Administrator based in Oxford in OX14 working Monday - Friday 8am - 4pm, you will be working on your own however lots of other people around you.As the Receptionist / Administrator your time will be split between the two roles so offers you plenty of variety and the day will get fly by as you will be busy To provide...
-
Academic Office Assistant
7 months ago
Oxford, United Kingdom Lady Margaret Hall Full timeThis role provides administrative support to the Academic Office and to academic staff. The postholder will be primarily focussed on on-course Undergraduate administration. They will support the Academic Registrar with the administration of undergraduate, and also work closely with the Academic Office Administrator. The Academic Office Assistant offers...
-
Office Management Assistant
2 months ago
Oxford, Oxfordshire, United Kingdom beBee Professionals Full time £25,000 - £35,000We are seeking a highly skilled Administrator to provide administrative support to our team in Oxford, UK. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming calls, emails, and correspondence.Maintain office supplies and equipment inventories.Prepare and edit...
-
Admissions and Office Assistant
7 months ago
Oxford, United Kingdom Wychwood School Full time**The Role** The role of Admissions and Office Assistant requires strong administrative and organisational skills. The prime aim of the role is to support the Admissions department and School Office. Wychwood is a day and boarding school for pupils aged 11-18 set in the heart of Oxford. The pupils achieve academic excellence through creativity of thought...
-
Office Manager and Personal Assistant
16 hours ago
Oxford, United Kingdom SciPro Full timeOffice Manager and Personal Assistant Location: Oxford, UK - 5 days a week on-site **Salary**: £80/day The Role: - Directly report to the Human Resources and Operations Managers. - You will be responsible for all front-of-house duties. - Welcoming guests and providing support to visitors. - Maintaining office filing systems, supplies, and purchases. -...
-
Administrator
4 weeks ago
Oxford, United Kingdom Office Angels Full timeAre you a detail-oriented individual looking for a temporary full-time opportunity? If you're passionate about organisation, have a keen eye for detail, and enjoy working in a fast-paced environment, this could be the perfect opportunity for you! Responsibilities: Assist with the inputting of missing royalty statements into the system. Handle physical...