Production Administrator

2 weeks ago

Staffordshire, United Kingdom Encore Personnel Full time

**Production Administrator - Lichfield (WS13)**
Monday to Friday - 37.5 hours/week
£23.500/annum

We are recruiting for our client based in Lichfield, Fradley Park. We are looking for a proactive and organised Production Administrator with excellent communication skills, to join our team at Florette. This is an exciting opportunity with great benefits and a great chance to get a permanent contract.

**Main Purpose of the Job**
Data analysis and insight into labour trends, review and control of weekly labour process challenging discrepancies, providing support to the Manufacturing and Area Managers to inform decision making and provide link to finance in the support of understanding labour cost drivers in the business alongside ad hoc operational administrative tasks. To ensure PPE requirements are met daily and maintain accurate stock levels by raising purchase orders to replenish. Collect and archive relevant paperwork by attending daily production meetings. Some administrative H&S tasks.

**Scope of Responsibility**
- Analysis
- Operational support
- Supply and supervision of PPE requirements
- H&S administrative tasks

**Main Responsibilities**
- Updating and supporting the team in the daily production hours and costings.
- Daily analysis of labour and agency figures to ensure labour efficiency.
- Replenish laundry shelves, Gloves and Maintenance overalls daily as required.
- Ensure time and attendance system kept updated and ready for 4 weekly payrolls, clearing anomalies.
- Complete weekly stock check on PPE from stores, refill PPE room and raise purchase order for stock needs.
- Creation and control of agency costing spreadsheet, liaising with agencies, and ensuring invoicing is correct. Challenging any discrepancies.
- Provide ad hoc data analysis of expenditure to help reduce costs.
- Help create key reports for operational leadership Team that can be used to drive budget and KPI delivery across ops functions.
- Update daily financial reports as required for the Site Financial Controller.
- Monitor skills matrix requirements and training costs.
- Schedule Return to works, attendance reviews, OH reviews, physio appointments & training events.
- Ensure Laundry is stored correctly, and returns are ready for collection (MON/WED/FRI).
- Attend daily production meetings and raise/collect any relevant information.
- Collect, record, follow up on prestart checks and safety observations.

**Key Performance Indicators**
- Labour efficiency and accuracy of agency invoicing
- Mitre finch effectiveness for 4 weekly payrolls
- PIP Savings as defined in objectives.
- PPE stock levels are accurate for the production needs

**Skills and experience**
- Proficient in use of Microsoft office including word and excel
- To have excellent numerical and literacy skills
- To be well organised and have excellent time management skills

**Personal Qualities**
- Communication and good interpersonal skills
- To be able to work well in a changing environment
- Ability to analyse data and report findings
- Accuracy and attention to detail

**Special Tasks/Other Duties**
Other ad hoc duties as required. (H&S Admin / data collection)

This list of duties is not intended to be exhaustive but gives a general indication of tasks and responsibilities. All employees are expected to work in a flexible manner and acknowledge that tasks not specifically covered in their job description are not excluded.

If you are interested in this position, please send your CV to

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