Advance Training Centre Receptionist/administrator

3 weeks ago

Harwell, United Kingdom Medical Research Council Full time

**Details**:
**Reference number**:

- 272998**Salary**:

- £20,484 - £21,571- per annum (depending on experience), pro-rata for part time**Job grade**:

- Other- MRC - 6**Contract type**:

- Permanent**Business area**:

- MRC - Administration**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Harwell Campus, OxfordshireAbout the job

**Job summary**:
The Advance Training Centre Receptionist/Administrator will assist with the daily operations required in the Mary Lyon Centre Centralised Administration Office, ensuring that all administrative requests are dealt with promptly and effectively.

The role will be part of a busy team consisting of five other colleagues.

All will provide support to members of the Unit, including CFM, the Advance Training Centre and external customers’ visiting the sites.

There are a variety of duties which make up this interesting position. The Administration Team needs to be flexible, efficient and timely in supporting and delivering business requirements to the staff and visitors within MRC Harwell.

**Job description**:
**Main Duties/Key Responsibilities**:

- Assist with the logistics of organising training courses, meetings and events
- Provide a meet and greet service for Advance visitors
- Ensure guests have the relevant IT support and room management available to them
- Manage incoming switchboard calls
- Complete regular stocktaking checks within Advance
- To raise PO’s and process orders and invoices within budgetary guidelines

**Working Relationships**:
The role requires communication with staff, suppliers and visitors at all levels, working in close liaison with the Head of Administration, the site Director and senior management team.

**Person specification**:
**Education/Qualifications/Training Required**:

- Essential:_
- Educated to Level 2 standard or GCSE’s at Grade C and above or relevant qualifications
- Computer literate and proficient with Microsoft packages

**Previous Work Experience Required**:

- Essential:_
- Customer facing role
- Administrative experience
- Experience of working in a fast-paced environment and able to be multifunctional
- Experience arranging events, training courses and/or meetings
- Desirable:_
- Experience working within a science environment
- Experience working with Oracle

**Knowledge and Experience**:

- Essential:_
- Accuracy
- Good customer service skills
- Microsoft Office skills
- Desirable:_
- Experience in a receptionist type role

**Personal skills/Behaviours/Qualities**:

- Essential:_
- Excellent organisational skills, with an eye for detail and the ability to meet deadlines
- Good time management skills and the ability to juggle priorities
- The ability to work within a small team and between teams within the MRC
- Good literacy, numeracy and accuracy and attention to detail
- The ability to understand the sensitive nature of the work and maintain confidentiality at all times
- Flexibility
- _Desirable:_

Good interpersonal and communication skills with the ability to communicate effectively, both verbally and in writing, with individuals at all levels, from a range of different groups/backgrounds.

**Further Information**

Full time working hours are 36 hours per week, part time is afternoons only.

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A MRC Pension with an average employer contribution of 15%

Things you need to know

**Selection process details**:
**How to Apply**:
Please quote reference MLC 2088

Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)**Working for the Civil Service**:

- The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
- We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).-
- Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.**Contact point for applicants**:
Job contact:

- Name:
- U

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