HR Assistant

4 weeks ago


Kingston Upon Thames, United Kingdom Source4 Personnel Solutions Full time

Our client in Kingston is looking to recruit a HR Assistant. They are an international organisation based within the heart of Kingston, accessible by all modes of transport with reasonable carparking cost nearby. Within prestigious office environments youwill be part of the HR team.

**Duties include**:

- In line with the New Starters procedure, prepare Contracts of Employment for new employees and Exhibit A for agency workers.
- Preparation of all new starter paperwork, files and arrangements ahead of the new starters first day, including room bookings and notifications issued in a timely fashion to all relevant departments.
- Arrange pre-employment medicals and reference checks for all new employees
- Undertake maternity risk assessments with employees and agency workers as required and liaise with HR Advisors/HSE with any subsequent actions.
- Follow correct procedures when terminating staff and agency workers. Ensure records are updated and notifications issued in a timely fashion to all relevant departments and ensure any outstanding monies and property are returned to the Company.
- Prepare amendment to contracts and ensure records updated accordingly.
- Prepare new Exhibits to reflect any changes to agency worker contractual details and ensure the files and trackers are updated to reflect this information.
- Advise payroll monthly of all new starters, leavers, employees on maternity leave and any other adjustments to salary.
- Update starters and leavers listings on a weekly basis.
- Track and administer all paperwork concerning the probation period of new staff
- Ensure all records are maintained in line with the department Compliance procedures.
- Maintain lists of agency workers on a weekly basis.
- Prepare assignment agreements for assignees from other offices, including any extensions to existing agreements and salary review letters. Prepare living allowance requests. Assist with housing rental agreements, deposits and fees and advise Finance andPayroll of the applicable payments. Provide ongoing assistance in helping assignees settle in a new country.
- Prepare assignment agreements for staff going to work at other offices, including any extensions to existing agreements. Ensure GHRS and payroll are advised of any signed assignment agreements or changes and the relevant tracker is updated.
- Prepare bank, mortgage and property references as requested
- Raise finance memos and work orders on SAP for HR invoices.
- Support the raising of Purchase Orders and Frame Agreements on SAP
- Maintain relevant processes in relation to Company Benefit Schemes as required
- Reconcile end of year annual leave balances for all employees and issue new annual leave forms.
- Issue company communications from the HR London inbox as required.

Please note:


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