Senior Administrator
3 weeks ago
**About Us**
C-MIST’s Head Office is located in Edinburgh at the Heriot Watt Research Park. We are a multinational consulting company with specialist divisions including in construction design management, construction health and safety, fire safety, oil & gas safety, and we are an accredited safety training provider. Our goal is to utilise our industry leading expertise to provide clear, quality advice to our clients.
**About You**
We are looking to appoint Senior Administrator to join our team.
In this role you will assist our Operations Director in managing their client workloads.
It is essential that you possess excellent written, numerical, and verbal communication skills, as well as computer literacy. You should have experience using databases, as well as proficiency in Microsoft Office (especially Word, Excel and Outlook).
You will be self-motivated with strong administrative and organisational skills, as well as the ability to work without supervision and in a team environment. You will also need to have a strong attention to detail, as accuracy of information and delivering the highest quality standards are essential to our business. We support innovation and creatively, embracing positive change.
**Key Responsibilities**:
- Serve as the main point of contact between technical employees, management and clients.
- Help technical staff achieve their KPIs by supporting with their administrative requirements.
- Supporting high quality service delivery to our clients.
- Scheduling of audits and inspections.
- Manage multiple competing tasks; continuously monitor progress of projects and communicate any delays to senior management.
- Work with accounts department to ensure purchase orders are requested and received in line with contract requirements.
- Work with accounts department to ensure all contracts are invoiced in a timely manner.
- End to end involvement in projects from tender until completion, supporting the team win and deliver projects successfully.
- Proof read and format documentation to ensure the quality of our output is high.
- Ensure all interactions with our clients reflect positively on our company.
- Interfacing with Human Resources and managing personnel activities.
- Participate in ISO and quality management internal auditing.
- Take ownership of the administrative function, looking to improve effectiveness and efficiency of systems.
**Skills, Knowledge and Experience**:
- Excellent client-facing and internal communication skills.
- Excellent written and verbal communication skills.
- Solid organisational skills, including attention to detail and multitasking skills.
- Strong working knowledge of Microsoft Office.
Salary negotiable depending upon experience
C-MIST is an Equal Opportunity Employer.
**Salary**: £25,000.00-£30,000.00 per year
**Benefits**:
- Company pension
- On-site parking
Schedule:
- Monday to Friday
COVID-19 considerations:
Temperature Taking, regularly sanitised etc
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