Admin Assistant

7 months ago


Cambridge, United Kingdom Multi-Trades Recruitment Full time

Multi Trades Recruitment is looking for an Admin Assistant to begin work for an Electrical Contractor in the Huntingdon area.

**The Role**

The role will be based in Huntingdon to support the company director and small field-based team. The Administrator role is a pro-active, creative and collaborative, self-motivated role to support the team in delivering their priorities. This role will develop the admin framework to support its growth.
- Independently and pro-actively resolve issues and challenges relating to administrative requests
- Handles calendars, resolving meeting conflicts in a timely manner and bookings when necessary
- Lead the practical arrangements and contribute to the preparations of internal and external meetings, such as staff appraisals and Site visits for Quotes
- Handles confidential information and maintains the security of HR records and files
- Performing data entry & analysis, including updating records and databases for personnel, financial and legal information, such as timesheet management
- Managing Travel and Event management for company events
- Provides specialist project-based support when required
- Manages Fleet Vehicles
- Handling billing cycles for the business, Purchase orders, company invoices and payments overdue
- Managing inventory of office & storage supplies, including stationery, equipment to ensure smooth office & storage operations
- Accurate monthly expenses reports for timely submission using online tools (SimPro)
- Develop new best practices to support efficient office and company management
- Performs other administrative tasks using independent judgement and discretion
- Plans and schedules own workload so that all activities are completed accurately and on time

**Essential Requirements**
- Self-motivated and able to work with independently with minimum supervision
- Relevant administrative experience
- Ability to follow up on action items from meetings independently
- Ability to format documents for consistent, professional appearance
- Experience with a variety of tools & systems such as Microsoft packages and online tools

**Desirable Requirements**
- Experience using Excel and other software to manipulate data and run reports
- Experience running SimPro
- Experience in the electrical or construction industry
- Willingness to learn and expand the role into other sectors of the business as it grows

***

**Closing date: End of Feb


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