Events Specialist

2 months ago

London, United Kingdom RICS Full time

**Vacancy Name **Events Specialist - 12 months FTC

**Country **United Kingdom

**Office Location **London Westminster (UK)

**Job Purpose**

The Event Specialist has responsibility for delivering a portfolio of knowledge and competence events, both digital and face to face, globally. Reporting to the Event Manager you will work within the product delivery framework and will ensure a high quality, efficient and consistent standard of product delivery across all markets, formats or channels.

**Key Achievements & Responsibilities**
- Ensure all products are delivered in line with the latest industry trends and is engaging for customers
- Collaborate across the product delivery team to ensure we are realising efficiencies, evaluating our products and developing a cycle of continuous feedback and improvement
- Effective and collaborative relationships are built with both internal and external stakeholders
- Delegate management - monitor bookings, send joining instructions, respond to enquiries
- Venue management - secure suitable venues, negotiate competitive rates and manage venue requirements
- Platform management - Set up, manage registrations and on the day hosting
- Technical production management - book all technical equipment and technical support for events
- Speaker management - complete speaker tech briefings, organise speaker travel and accommodation, coordinate speaker presentations, confirm final event details and manage their requirements on the day
- Onsite management - coordinating events onsite, staffing the registration desk, welcoming delegates, sponsors and speakers, managing the venue, acting as an ambassador for RICS
- Sponsorship/partnership management - working with sponsorship agency/Strategic Partnerships to maintain relationships with key stakeholders and ensure all contractual obligations are fulfilled
- Post-event reporting - budget reconciliation, engagement reporting and feedback reporting for internal and external stakeholders

**Expected Outcomes**
- Events delivered in line with delivery framework and service level agreements
- Overall global operational performance of RICS K&C products are to agreed objectives, plan and global budgets and meeting customer service standards
- Work collaboratively with stakeholders to deliver impactful knowledge and competence products
- Occasional travel across UK

**Experience Required**
- Strong experience in event management and working in partnership with cross functional, geographically dispersed teams and building trusted relationships
- Digital event management experience
- Technical background -experience with Adobe Dreamweaver, Photoshop, PowerPoint, video editing preferred
- Culturally aware with the ability to operate effectively in a global role and work with teams from diverse cultural backgrounds and expertise
- Highly organised and methodical approach with experience of working in a fast-paced constantly changing environment
- Work collaboratively with stakeholders to create impactful knowledge and competence products
- Working collaboratively with colleagues in a matrix environment
- Customer focused, with the ability to build effective working relationships
- Good interpersonal and communication skills, confident with all stakeholders
- Negotiation skills
- Ability to work on multiple projects and meet deadlines as required
- Detail oriented and extremely organised

**Additional Information**

Who Are We?
As a globally recognised professional body, everything we do is designed to effect positive change in the built and natural environments. Through our respected global standards, leading professional progression and our trusted data and insight, we promote and enforce the highest professional standards in the development and management of land, real estate, construction and infrastructure. Our work with others provides a foundation for confident markets, pioneers better places to live and work and is a force for positive social impact. With over 134,000 highly qualified trainees and professionals, and offices in every significant financial market, we are ideally placed to influence policy and embed our standards within local marketplaces in order to protect consumers and businesses. In doing so, we can innovate and progress the development of spaces and places so they are fit for future generations, in addition to the challenges faced in the present.

**Benefits**
- Hybrid Working (typically 60% office based)
- Private Medical Insurance
- Income protection
- Life assurance
- Aviva Group Personal Pension (matched to 9%)

**Please make sure you have the correct right to work in the country the role resides in.**

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Benefits**:

- Company pension
- Health & wellbeing programme
- Life insurance
- Private medical insurance
- Work from home

Application question(s):

- Do you have end to end events organisation experience?

**Experience**:

- Events management

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