HR and Estates Administrator

5 days ago

Fareham, United Kingdom Sovereign HP Full time

**Job summary**: The role provides administrative support for all HR work including recruitment, training and development, performance management, conditions of employment and employee relations. To oversee the maintenance and health and safety of the 3 SHP sites (Highlands Practice, Jubilee Surgery and Whiteley Surgery).

**Accountable to**:HR Manager

**Responsible to**: HR Co-ordinator

**KEY/MAIN RESPONSIBILITIES**

**Job responsibilities**:

- Maintain employee records according to policy and legal requirements ensuring filing is kept up to date
- Be actively involved in recruitment by assisting in chasing of documentation.
- Ensuring that all HR files for staff working within the Organisation have met the CQC requirements
- Ensure all mandatory training for staff is completed in the given time scale, logged and any issues brought to the attention of management
- Carry out general administration tasks for the HR Department, for example, sorting post, telephone answering, devising standard Human Resources documents and letters
- Provide administrative support at meetings as required by taking and producing minutes
- Ensure an up-to-date and complete bank of job descriptions and person specifications are maintained.
- Assist in ensuring sickness, annual leave and absences are recorded electronically for staff members and managers alerted to any triggers.
- Ensure Bright HR is maintained with up-to-date information
- Oversee the maintenance over the 3 sites and action as necessary
- Ensure fire alarms, water testing, fire extinguishers, emergency lighting pat testing are all carried out as necessary
- Ensure yearly calibration is carried out for all three sites
- Take charge of all health and safety responsibilities as requested by line manager
- Any other duties as requested by your line manager
- Assist in ensuring all employees have access to the Employee Assistant Programme, Cycle to work Scheme and Spec Savers eye care.
- Assist in the handling of disciplinary investigations, hearings, appeals and grievances

**HEALTH AND SAFETY**
- It is the responsibility of all employees to work with managers to achieve a healthy and safe environment, and to take reasonable care of themselves and others.

**SUSTAINABLE DEVELOPMENT**
- It is the responsibility of all employees to support SHP vision for sustainable development. To undertake their dutiesin a way that is not wasteful of environment, financial and social resources.

**EQUALITY AND DIVERSITY**
- It is the responsibility of all employees to support the SHP vision of promoting a positive approach to diversity and equality of opportunity, to eliminate discrimination and disadvantage in service delivery and employment, and to manage, support or comply through the implementation of Equality & Diversity Strategies and Policies.

**REHABILITATION OF OFFENDERS ACT 1974**

**INFORMATION GOVERNANCE**
- As an employee you will have access to information that is sensitive to either an individual or to the Network and you are reminded that in accordance with the requirements of Information Governance, NHS Code of Confidentiality, Data Protection Act 1998 and also the terms and conditions in your contract of employment, you have a duty to process this information judiciously and lawfully; failure to do so may result in disciplinary action.

**PERFORMANCE APPRAISAL AND PROFESSIONAL DEVELOPMENT**
- The Sovereign Health Network is committed to providing a high quality service through the effective management and development of its employees. The Performance Appraisal process ensures that is able to achieve its key aims of delivering cost effective, high quality and responsive ealthcare, whilst enabling employees to understand how the outcome of their contribution fits within these overall aims.

**STATUTORY AND MANDATORY TRAINING**
- Sovereign HP will assess the requirements for Statutory and Mandatory training for all new staff prior to commencement and aims to ensure that all Statutory and Mandatory training requirements are completed during the first 2 weeks of commencement.

**SAFEGUARDING CHILDREN AND VULNERABLE ADULTS**
- SHP is committed to safeguarding children, young people and vulnerable adults within its care. As an employee you are accountable to ensure that you know how to respond when you are concerned for the safety of a child, young person or vulnerable adult. SHP will support you in this process by providing training, support and advice.

**INFECTION PREVENTION AND CONTROL**
- All employees are expected to follow consistently high standards in the prevention and control of infection, especially with reference to hand hygiene, adherence to dress/uniform code and for clinical staff all procedures involving aseptic technique. Participate in mandatory training and annual updates. Protecting patients from infection is everyone’s responsibility.

**SMOKE-FREE POLICY**
- Sovereign HP operates a Smoke-free policy. This means that smoking is not permitted anyw

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