Executive Assistant to CEO
3 weeks ago
Daly Recruitment is delighted to partner (exclusively) with NI’s leading hospitality trade body, Hospitality Ulster to recruit an Executive Assistant to the CEO. This role will involve undertaking a full range of secretarial, financial and administrative duties to ensure the efficient, effective and financial running of the organisation.
RESPONSIBLE TO: Chief Executive
HOURS OF WORK: 37.5 hours per week
**OPPORTUNITY**:This fantastic position provides an excellent career path for someone seeking to excel within the hospitality industry. This role provides a platform to meet and work with leading hospitality figures who daily are working to lead our industry in line with industry trends and demands.
**MAIN TASKS AND DUTIES**:
- Act as first point of contact, both incoming and outgoing, within the organisation for board members, members and stakeholders.
- To assist the CEO in organising their administrative workload. Liaising with the CEO regarding the events of the day and following up resultant actions.
- Maintain complex diary management, arranging appointments and meetings as appropriate and ensuring the CEO has all relevant papers to be discussed. Arranging travel where necessary.
- Assemble and prepare papers required by the CEO to attend meetings, prepare reports, or reply to requests for information.
- Maintain clear and effective digital and hard copy filing, records and other systems, including board/internal meetings and correspondence, and to keep them updated.
- Maintain clear and effective financial systems, including invoicing, and follow up accounts payable, action direct debits, electronic transfers and reconciling bank accounts.
- Coordinate production of the relevant financial management information for the Chief executive, Board’s Officers and Members as required
- Take responsibility for the renewal and telesales of Hospitality Ulster members.
- Develop and maintain an industry wide database
- Maintain and update the HU Academy training platform
- Maintain the organisations communication channels, including posting press releases etc. on digital platforms (website / social media), e-zine and text.
- Maintain a range of electronic databases, including the organisations CRM (membership) data base.
- Arrange a variety of weekly meetings and when required, take accurate notes. Ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales.
- Sort and prioritise incoming post and filter telephone calls before passing them to the CEO and wider Team, if it is deemed necessary.
- To draft correspondence, process mailshots and prepare other documentation to the CEO’s specification.
- Support the Team in the organisation and detailed planning of events.
- Organise workload and prioritise on a daily basis using own initiative and knowledge of the work with minimum supervision from the CEO.
- Maintain a high degree of confidentiality with regard to issues concerning the organisation and all stakeholders. Respond positively with tact, sensitivity and awareness to all stakeholders in relation to duties undertaken.
- **Other Duties**:_
- To assist in dealing with complex enquiries
- Comply with all policies and procedures.
- Attend occasional evening events as required.
- Work closely with all staff and provide any reminders regarding the daily routine and ensure that all relevant staff know any important details.
- Assist with the development and delivery of industry events
- Undertake project/research work as required.
- Ensure that all meetings chaired or hosted by Hospitality Ulster are appropriately catered.
**General Responsibilities**:
- To understand, adhere to and actively implement all the policies and procedures of Hospitality Ulster.
- To act in accordance with data protection and confidentiality requirements
- To undertake appropriate additional tasks as directed by the CEO
- Minimum 3 years experience in an administrative role to include one year in a senior role
- Ability to work on own initiative, to think clearly, to identify objectives and prioritise effectively.
- Excellent communication skills to engage and build relationships with members, board members and stakeholders.
- Excellent organisational skills with a flexible and innovative approach to deal with changing situations and new opportunities.
- Effective verbal and written communication skills to be able to deal with people of all levels.
- IT literate with experience in Microsoft Word, Excel, Access, PowerPoint & Outlook
**Desirable**:
- Experience of SAGE
- Experience of website content management / social media
- Knowledge of data capture
- Relevant business related third level qualification
For more information on this position please visit Daly Recruitment website.
**Salary**: £28,000.00 per year
**Benefits**:
- Company pension
- Private medical insurance
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Belfast, BT7 1HP: reli
-
Executive Personal Assistant to CEO
4 weeks ago
Belfast, United Kingdom MPA Recruitment Full timeLocation: Belfast Type/Duration: Full Time - Permanent Contact: Jamie Winchester Contact Phone: 02895211111 Sector: Public **Salary**: £13.84 Hours of work: 9am to 5pm Interview Dates: TBC Start Date: ASAP Closing Date: TBC The post holder will provide effective, proactive, and comprehensive executive administrative support to the Chief Executive...
-
Personal Assistant
1 week ago
Belfast, United Kingdom Reed Business Support Full time**PA to CEO** **A well-established organisation based in Belfast, are currently seeking an experienced PA to CEO, to join their team.** This is a Full-time, Temporary Position 6 -12 months with the potential to be made permanent Working hours: Monday to Friday (37 hours per week) With a salary of £26,017 to £26,575 per annum **Job Purpose**: As PA to...
-
Belfast, United Kingdom Major Recruitment Full timePersonal Assistant to CEOThe core hours are 9 – 6pm - 4 days in the office, 1 day from home.Location: BelfastAll about the company I would be working for!What they do: A global investment firmSize of the business: 100 in Belfast, 2000+ globallyCompany culture: Fast paced, dynamic, pro-peopleWhat makes them great to work for: An established rock-steady...
-
Belfast, United Kingdom Major Recruitment Full timePersonal Assistant to CEOThe core hours are 9 – 6pm - 4 days in the office, 1 day from home.Location: BelfastAll about the company I would be working for!What they do: A global investment firmSize of the business: 100 in Belfast, 2000+ globallyCompany culture: Fast paced, dynamic, pro-peopleWhat makes them great to work for: An established rock-steady...
-
Belfast, United Kingdom Major Recruitment Full timePersonal Assistant to CEO The core hours are 9 – 6pm - 4 days in the office, 1 day from home. Location: Belfast All about the company I would be working for! What they do: A global investment firm Size of the business: 100 in Belfast, 2000+ globally Company culture: Fast paced, dynamic, pro-people What makes them great to work for: An established...
-
Belfast, United Kingdom Major Recruitment Full timePersonal Assistant to CEOThe core hours are 9 – 6pm - 4 days in the office, 1 day from home.Location: BelfastAll about the company I would be working for!What they do: A global investment firmSize of the business: 100 in Belfast, 2000+ globallyCompany culture: Fast paced, dynamic, pro-peopleWhat makes them great to work for: An established rock-steady...
-
Belfast, United Kingdom Major Recruitment Full timePersonal Assistant to CEOThe core hours are 9 – 6pm - 4 days in the office, 1 day from home.Location: BelfastAll about the company I would be working for!What they do: A global investment firmSize of the business: 100 in Belfast, 2000+ globallyCompany culture: Fast paced, dynamic, pro-peopleWhat makes them great to work for: An established rock-steady...
-
Belfast, United Kingdom Major Recruitment Full timePersonal Assistant to CEO The core hours are 9 – 6pm - 4 days in the office, 1 day from home. Location: Belfast All about the company I would be working for! What they do: A global investment firm Size of the business: 100 in Belfast, 2000+ globally Company culture: Fast paced, dynamic, pro-people What makes them great to work for: An established...
-
Belfast, United Kingdom Major Recruitment Full timeJob DescriptionPersonal Assistant to CEOThe core hours are 9 – 6pm - 4 days in the office, 1 day from home.Location: BelfastAll about the company I would be working for!What they do: A global investment firmSize of the business: 100 in Belfast, 2000+ globallyCompany culture: Fast paced, dynamic, pro-peopleWhat makes them great to work for: An established...
-
Belfast, United Kingdom Major Recruitment Full timePersonal Assistant to CEO The core hours are 9 – 6pm - 4 days in the office, 1 day from home. Location: Belfast All about the company I would be working for! What they do: A global investment firm Size of the business: 100 in Belfast, 2000+ globally Company culture: Fast paced, dynamic, pro-people What makes them great to work for: An established...
-
Personal Assistant to Chief Executive Officer
13 hours ago
Belfast, United Kingdom Major Recruitment Full timePersonal Assistant to CEOApply fast, check the full description by scrolling below to find out the full requirements for this role.The core hours are 9 – 6pm - 4 days in the office, 1 day from home.Location: BelfastAll about the company I would be working for!What they do: A global investment firmSize of the business: 100 in Belfast, 2000+ globallyCompany...
-
Belfast, United Kingdom Major Recruitment Full timeJob Description Personal Assistant to CEO The core hours are 9 – 6pm - 4 days in the office, 1 day from home. Location: Belfast All about the company I would be working for! What they do: A global investment firm Size of the business: 100 in Belfast, 2000+ globally Company culture: Fast paced, dynamic, pro-people What makes them great to work for:...
-
Executive Assistant
1 month ago
Belfast, United Kingdom Artemis Human Capital Full time**Description**: **Executive Assistant (PT)** **Belfast** **£30,000 (pro rata)** Artemis are delighted to be working with a highly established investment firm in Belfast who are seeking an Executive Assistant to join the business on a part time, permanent basis in their stunning city centre office. This role is an excellent opportunity for someone who is...
-
Executive Assistant
1 month ago
Belfast, United Kingdom Artemis Human Capital Full time**Executive Assistant (PT)** **Belfast** **£30,000 (pro rata)** Artemis are delighted to be working with a highly established investment firm in Belfast who are seeking an Executive Assistant to join the business on a part time, permanent basis in their stunning city centre office. This role is an excellent opportunity for someone who is on the lookout...
-
Litigation Assistant
4 weeks ago
Belfast, United Kingdom Energis Recruitment Full timeLitigation Assistant/ Executive, Belfast. Our client, a well-known local Prestigious law firm based in Belfast City Centre has a permanent vacancy for a career legal executive / assistant to join their busy commercial litigation team. KEY DUTIES AND RESPONSIBILITIES: Providing assistance and support to the Partner on all legal matters within the commercial...
-
Academic Excellence Executive Assistant
4 weeks ago
Belfast, United Kingdom University of Ulster Full timeAcademic Excellence Executive Assistant**Role**: Academic Excellence Executive Assistant**Department**: Executive Deans Office - Ulster University Business School**Grade**: Grade 5 - £27,181 - £30,504**Campus**: Belfast**(Permanent / Full-Time)** - As a key member of the Faculty Team, the role will support Academic Excellence in its broadest sense, as...
-
Belfast, United Kingdom Major Recruitment Full timePersonal Assistant to CEO The core hours are 9 – 6pm - 4 days in the office, 1 day from home. Company culture: An established rock-steady Investment Management leader in it's field. Supporting the CEO with a busy diary, lots of domestic and international travel (including visas), meetings management. A busy permanent position, supporting a very...
-
Belfast, United Kingdom Major Recruitment Full timePersonal Assistant to CEO The core hours are 9 – 6pm - 4 days in the office, 1 day from home. Company culture: An established rock-steady Investment Management leader in it's field. Supporting the CEO with a busy diary, lots of domestic and international travel (including visas), meetings management. A busy permanent position, supporting a very...
-
Finance & Administration Assistant
1 month ago
Belfast, United Kingdom Velocity Worldwide Full timeThe Finance and Admin Assistant’s role is to support the Business Manager in processing and accurately recording all the finance and admin transactions of the business. **Key Responsibilities** **Finance** - Maintenance of the sales and purchase ledgers. Timely and accurate processing of customer and supplier Invoices to include reconciliation of...
-
Academic Excellence Executive Assistant
4 weeks ago
Belfast, United Kingdom University of Ulster Full timeAcademic Excellence Executive Assistant**Role**: Academic Excellence Executive Assistant**Department**: School of Engineering**Grade**: 5 (£27,181 - £30,504)**Responsible to**: Director of Faculty Operations**Campus**: Belfast**(Fixed Term **until 31 December 2024** / Full-time)** **Job Purpose**: - As a key member of the School/Faculty Team, the role...
