Administrative Assistant
3 weeks ago
**Work Profile for Administrative Assistant**:
- Goal: To handle the below Tasks in the role of an Administrative assistant.
- Inquiry Handling:
- Work with Sales Team from India to handle new/existing requests.
- Make sure that the Purchase Inquires are sent to the correct Vendor with timely follow-ups.
- Research new Vendors and Manufactures for new/existing products.
- Quotes Handling: Respond back to quotes and queries in a timely manner with both Vendors and the Sales team.
- General office tasks: Perform tasks of greeting guests and doing general office work like bookkeeping, arranging lunch /dinners, make sure that the office premises are kept clean.
- Reporting: Daily reports should be maintained and sent to the appropriate manager.
**Communication Skills**:
- Excellent verbal and written communication within the organization.
- Daily communication with colleagues and suppliers (manufacturers).
- If possible, establish relations with Manufacturers/Suppliers.
- Professional introduction of yourself and the company.
***
**Data Entry Skills**:Should be able to able to understand the mismatch between sales product specifications and Vendor specifications and make sure that Data entry accuracy prevails consistently throughout all the purchase modules.
**General Requirements**:
- Must read and sign the following documents required by the company. Operations Policy, Company Guidelines, Employee Contract, Confidentiality Contract, etc.
- Other documents are required as per the rules and regulations of the country and as per the company changes.
**Software Skills**:
- SAP Business One (preferred).
- Microsoft Outlook, Skype, Excel.
**Time**:Mon-Fri 8 am to 5 pm.
**Attire**: Mon-Fri Business Casual.
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