Admin Support

3 days ago


Harrogate, United Kingdom Harrogate and District NHS Foundation Trust Full time

Provide administrative support for Consultants and Nurses to ensure smooth delivery of patient care.

Working days are Monday to Friday and can be flexible with hours that can work around responsibilities such as school hours.

To work in the medical secretarial team providing;
- audio typing
- administrative tasks
- filing
- locating and transfer of patient records
- handle queries from colleagues and patients

At Harrogate and District NHS Foundation Trust we provide outstanding care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.

An inclusive and supportive culture our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.

Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards

Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.

Staff Benefits - We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.
- Organise filing, investigations, tracking sheets etc in a complex and changing environment.
- Prioritise and organise own workload following instruction from the senior secretary and initiating action where necessary, ensuring an efficient and effective filing system is maintained within the department.
- Obtaining patient health records from different locations across the hospital, including the Medical Records Library, for all areas.
- Collating of patient results with health records and ensure that the results of tests and investigations for these patients are marked off on the investigation tracking sheet and processed as directed by the Senior Medical Secretary.
- Using the in-house patient data tracking system ensure that all patient case notes passing through the office are booked in and out appropriately to the correct location.
- Check patient follow up requests have been made, bringing to the attention of the senior secretary any that have been missed.
- Filing of results / correspondence in chronological order in patient health records.
- Ensure that health records are assembled following written guidelines and that the documentation contained therein is correct, so that high quality standards are maintained before release from the department.


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