HR Administrator

2 weeks ago

London, United Kingdom Ipsos Full time

**Role overview**

As an HR Administrator in our forward-thinking HR Administration team, you will be working closely with other HR Administrators, HR Advisors and HR Business Partners on all administration activities.

You will be responsible for the provision of onboarding practices, right to work checks, employee experience, diversity initiatives, reward & benefit offer, payroll, data collection, reporting and analysis and general HR Administration for your service lines. You will be involved and gain exposure to ad-hoc projects and improving our processes. All of our tasks and activities are led by our focus on employee experience, as well as diversity and inclusion and you will play a vital role ensuring we are delivering against this.

**What will I be doing?**
- Playing a key role in the administration team, working closely with HR Advisors, Business Partners and the wider team to support the needs of the business.
- Providing guidance to line managers and supporting key stakeholders across the organisation.
- Providing timely and accurate information for service lines.
- Acting as a main point of administrative contact and ambassador for our people throughout their onboarding and the employee lifecycle.
- Setting up and managing employee records in iTalent and drafting contracts.
- Tracking and managing employment changes including leavers, payroll, promotions, internal and international transfers, leave of absence etc.
- Facilitating weekly HR induction and completing right to work checks, ensuring our processes remain compliant, identifying and introducing any changes needed.
- Managing the third party process from end-to-end in a timely manner, advising the business of the process where needed.
- Taking ownership of ad-hoc projects working closely with other members of the HR team and the wider business to develop people initiatives, contributing to making Ipsos the best place to work.
- Attending meetings and take minutes, including highly confidential meetings and disciplinary processes.
- Maintaining the HR Intranet page, ensuring updated policies are available on there.
- Tracking and managing activities within the employee lifecycle. Taking a leading role to ensure trackers and data are complete and accurate at all times.
- Independently researching and compiling data to facilitate ad hoc projects.
- Ensuring data accuracy across HR systems including iTalent, payroll and other trackers
- Utilising the HRIS (iTalent) dashboard and MS Excel to generate and format insightful reports to support data-driven decision making.
- Reviewing and interpreting HR data, identifying trends and insights, and sharing these important metrics and analysis with the wider team and business, including attrition and diversity data.

Ipsos UK offers a hybrid working environment, 3 days in the office and working the rest from home.

**What do I need to bring with me?**
- Strong communication skills, both written and oral
- Ability to confidently interpret and present data and experience and/or demonstrated passion for working with data and MS Excel
- Agile problem-solving ability
- Motivated by working in a fast-paced environment
- The ability to work as part of a collaborative team with a ‘can do’ attitude and eagerness to learn
- Ability and eagerness to share your knowledge within the HR Administration team
- Excellent organization and time management skills
- Ability to work confidentially at all times
- Ability to work independently including being resourceful when met with a challenge
- Proactive -offering help and giving a shared sense of ownership in given projects and tasks
- Driven by change and to evolve; motivated by making things better

**What is in it for me?**

Ipsos UK offer an attractive basic salary and a rewards package including 25 days annual leave, a pension scheme and a great range of flexible benefits to suit your personal needs. For roles at Research Manager level and above we also offer private healthcare.

In addition to this we have a fantastic Learning & Development offer delivered through a mix of face to face, online or on-demand; you can read more by clicking here.

Ipsos is committed to equality, treating people fairly, promoting a positive and inclusive working environment and ensuring we have diversity of people and views. We also recognise that this is important for our business success - a more diverse workforce will enable us to better reflect and understand the world we research and ultimately deliver better research and insight to our clients.

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