Accounts Payable Administrator

3 months ago


Derby, United Kingdom TotallyPLC Full time

**About the Role***

As Accounts Payable (AP) Administrator you will be responsible for all end-to-end AP processes for suppliers, expense claims and query handling. You will be organised and adopt a structured approach in all aspects of the role, to follow agreed business as usual processes and you will be expected to develop a proactive solution-based approach to ensure monthly statement of account reconciliations, prompt authorisation of outstanding invoices, and to continually seek solutions and improvement to processes. You will be responsible for your ledger, including processing invoices, credit notes, payment runs and general maintenance of the ledgers (including monthly reconciliations of statements of account). You will engage with internal and external stake holders and play an active role in developing professional relationships across Totally plc, and with our customers, and in seeking solutions and continuous improvements with our Finance system. You will be self-motivated with a desire to increase your digital skills and to develop technical knowledge of the Finance system. You will also practice the core values adopted by Totally plc and to support a positive ‘can do’ culture across the transactional services team, across Finance and within the business.

‘Totally seeks to improve healthcare outcomes for all through the delivery of exceptional health and wellbeing services.’

**Your Day to Day***
- To own the setting up of new suppliers on receipt of request.
- To own processing supplier invoices and employee expenses, ensuring correct approval, coding, and posting.
- To own setting up of Direct Debits (DDs) where required.
- To support processing twice-monthly supplier payment runs.
- To support monthly reconciliation of supplier statements of account.
- To own raising and resolution of queries with suppliers and managers on an as required basis.
- To support the aged creditor report and to proactively seek resolution of aged and overdue invoices.
- To own monitoring of the AP mailboxes.
- To be able to cover for colleagues and maintain daily AP tasks on their behalf during times of team absence.
- To utilise the online learning tools provided for the Finance system and to actively seek solutions and continuous improvements for business as usual tasks.
- To support the Transactional Services Manager and the AP team in project work alongside other business as usual tasks.

**Qualification, Experience & Training***
- Strong analytical and numerical skills
- Previous experience in all aspects of AP
- Hands-on experience of reconciliations, and query and conflict resolution

**Reward & Benefits**
- 25 days annual leave (plus 3 buy back days)
- My Totally Rewards (online discount portal),
- 6% Employer Pension contribution,
- Share save scheme,
- Opportunities for career development,
- Employee assistance program,
- Virtual GP Services - 24/7 GP Appointments,
- WeCare Wellbeing

**Disclosure & Barring**

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