Executive Assistant

4 weeks ago

New Milton, United Kingdom Bond Williams Full time

Executive Assistant - New Milton - £Competitive
An Executive Assistant is required for our client based in New Milton on a fixed term contract for 13 months. This role will require Executive assistant duties along with HR Administration too.
The working hours are Monday to Friday 9am - 5pm with flexibility, possible hybrid working once training is complete.
Main duties:

- Draft communication on the Group Exec Team's behalf
- Maintain comprehensive and accurate records, documents and reports Executive office.
- Maintain a schedule of regular Group Exec Team meetings i.e., weekly, monthly, quarterly.
- Collate reports for the Group Exec's Quarterly meeting.
- Manage and co-ordinate Group Executive weekly meetings and distribute relevant documents.
- Take minutes at Group Executive meetings and ensure they are communicated to all attendees.
- Liaise with internal team and Heads of Departments for information needed at Group Exec meetings.
- To perform reception duties where necessary i.e., meeting and greeting visitors, answering the telephone
- Manage the Directors' diaries and work schedules.
- Manage all travel and hotel accommodation arrangements for the Group Exec Team as required.
- Reconciliation and submission of Group Exec Team's expenses
- Arrange client entertainment activities on behalf of the Group Exec Team
- Provide support to the family with personal matters, organising events/holidays, insurance and private financial arrangements.
- Provide administrative support for the HR function, including recruitment and on-boarding of new staff members
- Assist with day-to-day operations of the HR functions and duties.
- Provide clerical and administrative support to Human Resources executives.
- Compile and update employee records (hard and soft copies)
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
- Coordinate HR projects (meetings, training, surveys etc) and take minutes.
- Deal with employee requests regarding human resources issues, rules, and regulations
- Assist in payroll preparation by providing relevant data (absences, commission, bonus, leavers, etc)
- To provide a basic office management function ie, maintaining stationery and tea point supplies, managing incoming and outgoing post

Key Skills:

- A minimum of 2-3 years working experience as in EA/PA at a Senior Manager/Board level
- Strong interpersonal skills and exceptional organisational skills
- High levels of flexibility and adaptability with the ability to multi-task and prioritise workloads
- Proven experience managing confidential information with the appropriate discretion
- Have a good working knowledge of video-conferencing facilities and other AV communication tools
- Exceptional attention to detail
- Previous experience working within HR team
- Proficient IT skills within Microsoft 365 and confident using various software including word processing, spreadsheets and presentation software to prepare reports

Bond Williams Professional Recruitment are an equal opportunity employer and operate as an Employment Business and Recruitment Agency

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