Buying Admin Assistant

3 weeks ago

London, United Kingdom AllSaints Full time

**Buying Admin Assistant - FRA**:
**London, England, United Kingdom**:
**THE ALLSAINTS TEAM**

At AllSaints we are in the business of feelings - making our customers feel cool and confident. If, like us, you believe in the power of a great outfit, we'd love to talk to you.

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

**THE ROLE**

We're delighted to announce that we will be offering a Buying Assistant Level 4 apprenticeship programme to be undertaken with the Fashion Retail Academy. This is a great opportunity to develop your career within the Menswear Buying Team whilst also receiving on the job training to support your journey into a career within fashion buying.

As Buying Admin Assistant, you will report directly to a Buyer within the Buying team, and you will also work cross-functionally with Merchandising, Design, Technical, Product Development and Production teams.

Alongside your role you will have 1 day a week dedicated learning time at either the Fashion Retail Academy or in the office. There will be 5 modules covering a wide range of topics to give you the broadest level of learning across all areas ranging from the Retail Business Environment, Planning & Budgeting, Commercial Range Development, Trading and Personal & Professional Development. Finally, you will be part of a strategic project, which will run over the final 3 months of the 18-month programme.

At the end of the programme, following its successful completion, you will achieve Level 4 Buying & Merchandising Assistant apprenticeship standard

**WHAT WILL I BE DOING?**
- Support buying team with all necessary administrative tasks to ensure Critical Path deadlines are achieved, including data entry and reporting tasks
- Managing product data entry in assortment plans, including costs, retails, seasonal themes, and purchase order numbers
- Setting up styles in order entry system and managing updates as needed
- Assist with preparation and analysis of sales history to build seasonal range plans
- Coordinate and support all administration duties related to market preparation for the merchandising team
- Partner with internal photo studio to ensure all samples are photographed during market and maintained in seasonal photo archive to use in buy documents
- Create picture range boards as visual supplements to buy assortments
- Maintain team calendar to ensure key dates and deadlines are highlighted
- Deliver any ad hoc administration and assistant duties to ensure smooth running of the team

**WHAT SKILLS DO I NEED?**
- Attention to detail is key as this is a fast paced role, so a sharp eye is essential
- A meticulous approach to organisation and effective timekeeping to manage workload and deadlines
- An ability to understand the priorities of retail and head office functions
- Team player who collaborates and communicates effectively at all levels
- Strives to achieve and drive the best results possible for the brand
- An intense passion for commerce/product, with a natural commercial instinct
- Proactive, solution based thinker
- Experience using Excel

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