Receptionist/administrator

3 weeks ago

Henley on Thames, United Kingdom Cognita Full time

**About the School - **St. Mary’s School is a co-educational day school, for children from 3 to 11 years old, set in a beautiful residential area in Henley-on-Thames. Small classes allow the individual to flourish and achieve high academic standards in a caring and stimulating environment. The school now has an exciting opportunity for a **Receptionist/Administrator** to join our fantastic team working 8:30am-5:30pm.

**About Cognita**

Cognita is an extraordinary family of diverse yet connected schools, spanning thirteen different countries. We share one common purpose: to create an inspiring world of education that builds self-belief and empowers individuals to succeed. A global leader in independent education with over 100 schools in Europe, Latin America, North America, Middle East and Asia, we offer excellent professional development as well as outstanding networking and career opportunities.

**About the role**

Responsibility for reception and for the general smooth running and administration of the school. To ensure a pleasant and tidy first point of contact for visitors, and deal with queries from parents, students, and staff.

Main duties and responsibilities include but not limited to:

- To provide customer support and administration services for the School. The Receptionist/Administrator will manage the reception area, ensuring all visitors, contractors etc. are greeted professionally and that the necessary security and safety procedures are followed.
- Ensure that telephones are answered promptly, and all general queries are dealt with professionally and promptly, responding professionally to prospective parent requests for information in the absence of the Admissions Manager.
- Managing the general administration of the school which includes post, printing and distribution of school communications including pupil reports and school comms.
- Providing administrative support in the management of out of hours and the holiday club provision including charges/invoicing and producing registers, as necessary. Organising of after school club attendees each term.
- Provide administrative support for Educational Visits including bookings and preparation of relevant paperwork for pupils and teachers.
- To operate as a flexible member of the Admin Team, assisting with other duties as required by the Operations Manager and/or Headteacher

**Who we are looking for**:
To be considered for this role you will have experience working in a reception or office environment and have excellent people skills. We would also expect;
- Confident & friendly with a good awareness of customer care
- Excellent telephone manner
- High attention to detail with the ability to work methodically with accuracy at all times.
- Confident with IT and basic office software packages - will need to be able to use Word/Database systems at a competent level.
- Ability to plan, organise and prioritise work schedules and be self
- motivated to achieve deadlines

**Benefits at Cognita**
- Competitive salary
- Pension
- Possible staff discount
- The school is committed to staff development: there is an annual performance management scheme and regular opportunities for-service training. We run an Induction Programme for all new staff.
- **EARLY APPLICATIONS ARE ENCOURAGED, WE RESERVE THE RIGHT TO INTERVIEW AND APPOINT PRIOR TO CLOSING DATE FOR THE RIGHT APPLICANT.**_
- Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed._
- We believe having a diverse workforce makes us better, smarter and happier and so welcome applicants from all backgrounds, genders, and races. We have an unwavering commitment to being fair and equitable in our recruitment process._

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 08/09/2023
Reference ID: Reception Administrator St Marys

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