Office Assistant

3 months ago

Wilton, United Kingdom The HALO Trust Full time

**Office Assistant**

**Permanent**

**Part Time - 20 hours per week (working pattern to be agreed at interview)**

**Location: Wilton, Salisbury, Wiltshire**

**Salary - £25,200 pro rata**

**About HALO**

The HALO Trust is the world’s largest and oldest international humanitarian mine action charity. Our mission is to save lives and restore livelihoods for those affected by conflict. HALO is known for its work to clear landmines as well as the disposal of other explosive hazards such as bombs, rockets, and improvised explosive devices (IEDs). HALO was established in Afghanistan in 1988 and now employs over 11,000 staff across 32 countries and territories.

**About the role**

Due to our continued growth, we are excited to be recruiting for the role of **Office Assistant** on a permanent basis at The HALO Trust.

Reporting to the PA and Office Manager, this is an opportunity for you to be at the heart of bringing HALO’s mission to life, and we are looking for someone with a strong work ethic, who possesses the ability to work at pace in an ever-changing environment.

**Key Responsibilities**
- Manage all visitors to the Wilton office, ensuring they sign in and are offered refreshments
- Manage meeting room bookings and order refreshments where required
- Order all office supplies and consumables and ensure adequate stocks
- Ensure the office and kitchens are kept tidy and presentable at all times
- Maintain water machines, changing filters and reordering as and when required
- Fire marshal and first aider for the office
- Conduct monthly fire checks and weekly fire alarm testing
- Be the go to person for any facilities issues, resolving in a timely manner
- Organise and carry out office inductions for new staff, which includes arranging keys
- Sort and distribute incoming mail, manage outgoing mail and postage supplies
- Assist the Office Manager with any ad-hoc tasks and projects

**All HALO staff are expected to undertake the following general duties**:

- Work within the framework of HALO’s core values, promoting its ethos and mission statement
- Work towards achieving programme and/or group business plan objectives
- Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities
- Travel overseas as and when required
- To discharge duties and responsibilities under HALO’s Health and Safety Procedures which may include Risk and COSHH Assessments and participation in evacuation procedures as necessary.
- This job description is intended to summarise the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.

**Requirements**:

- Previous experience in an admin assistant / office assistant / receptionist position
- Strong ability in MS Office packages - word, excel, PowerPoint, and outlook
- Strong organisational skills, being able to manage multiple tasks with tight deadlines
- Good communication and interpersonal skills, being the front of house for HALO HQ reception
- A can-do approach to work, with the flexibility to get things done when needed.

**Benefits**

At The HALO Trust, we strive to live by our values, where every staff member is valued. We offer an inclusive working environment where staff treat one another with dignity and respect.

HALO offers a friendly, welcoming and supportive place to work and as part of the halo team you can enjoy a variety of benefits, which include:

- Competitive salary (up to £25,200 depending on experience)
- Excellent opportunities for career progression.
- Contributory pension, HALO will match up to 5% of contributions
- 25 days annual leave and 8 Public Holidays
- Non-contributory Life assurance
- Occupational Health Services
- Flexible Working
- Cycle to work scheme

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and well-being of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.

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