Distribution & Finance Assistant

6 months ago

Pudsey, United Kingdom Diagnostic Healthcare Ltd Full time

**Company Overview**

ECG On-Demand, run by Technomed Limited, is a provider of remote non-invasive diagnostic cardiology services, specifically 12-lead ECG Interpretation and Holter monitoring. It has grown into one of the largest, most sophisticated specialist suppliers of ECG analysis services in the UK with customers that include flagship NHS cardiology centres and prestigious independent healthcare providers. Historically, the company has outsourced its management accountancy, however, its business is now at a size and scale that it wishes to bring these functions in-house. ECG On-Demand now wishes to bring in an experienced book-keeper to support its enhanced finance team.

Established in 2002, the business is based in Farsley, West Yorkshire.

**Main Duties and Responsibilities**:
**Warehouse & Distribution**
- Full processing of sales orders for medical consumables (Processing sales orders onto the inventory system, picking, packing, shipping and invoicing).
- Stock management - monitor and maintain correct sale stock levels, raising purchase orders for new stock, booking goods in and processing the relevant purchase invoices.
- Monitor and maintain correct stock levels of Direct-to-Patient consumables and re-order as necessary.
- Stock adjustments - recording and coding write off stock that is used by the support team.
- Monitor and manage the sales inbox on a daily basis.
- Updating customer price lists.
- Actioning supplier price lists and updating costs within the internal price lists and inventory system.
- Warehouse Stocktake.

**Asset Management**
- Enter new devices and cables into the asset management system.
- Process and record devices returned from manufacturer servicing.
- Move devices and cables between departments and record correctly.
- Action confirmed lost devices.
- Monitor and manage asset management system alerts.

**Additional Responsibilities**
- Providing cover for sales ledger, purchase ledger, bank and credit card reconciliation tasks as required.
- Any other ad-hoc finance tasks.

**Professional Skills - Essential**
- AAT book-keeping qualification level 2 (or equivalent)
- Proficient with excel/Google sheets.
- Excellent attention to detail.
- Excellent interpersonal and communication skills.
- Previous experience within a finance team.
- The ability to work on own initiative.
- Outstanding organisational skills.
- The ability to work under pressure.
- Excellent numerical skills.

**Professional Skills - Desirable**
- AAT book-keeping qualification level 3 or above

**Personal Skills**
- Having a professional appearance and demeanour at all times.
- Good team player.
- Having a flexible approach to work.
- Remaining calm under pressure.
- Non-judgmental.
- Able to remain confidential at all times.

**Confidentiality**
- In the course of seeking treatment, patients entrust us with, or allow us to gather sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.
- In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential.
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

**Health & Safety**
- The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety Policy, to include: attend risk management training and contribute to risk assessment audits.

**Equality and Diversity**

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

- Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation.
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.
- Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings, priorities and rights.

**Safeguarding Children and Vulnerable Adults**

Safeguarding is everyone's responsibility and all employees are required to act in such a way that at all times safeguards the health and well-being of children and vulnerable adults. Familiarisation with, and adherence to, the Safeguarding Policies and any associated guidance is an essential requirement of all employees as is participation in related mandatory

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