Site Secretary

4 weeks ago


London, United Kingdom Australasian Recruitment Company Full time

**SITE SECRETARY**

This is an exciting maternity cover fixed term contract opportunity for 6 months working as a Site Secretary for a leading fit-out specialist.

**SITE SECRETARY ROLE**:

- Controlling document flow, ensuring all revision controlled documents are administered and distributed promptly via internal systems
- Auditing and monitoring revision controlled documents, distributing them to the relevant project and design teams, including architects, structural engineers, and clients
- Sending drawings out for copy, ensuring all project team members are working from the latest copy of drawings
- Managing Requests for Information (RFI), logging them onto Project Plus
- Setting up and maintaining a project start-up filing system in line with company procedures
- Managing the production of an Operations and Maintenances (OM) manual subcontractors, as well as managing approvals
- Assisting with the preparation of sites for audits, checking filing systems, and ensuring compliance with internal procedures
- Performing general secretarial duties, such as assisting with incoming and outgoing mail, arranging meetings, and answering incoming phone calls

**SITE SECRETARY ESSENTIALS**:

- Minimum 12 months of administration and coordination experience in a fast paced environment
- Strong Microsoft Suite (Outlook, Excel, Word, Powerpoint)
- Project Plus experience preferred or similar software
- Strong attention to detail
- Strong and proven coordination and organisational skillset


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