Programme Support Officer, English Hubs Delivery

3 weeks ago

Sheffield, United Kingdom Department for Education Full time

**Details**:
**Reference number**:

- 272507**Salary**:

- £25,900**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- DFE - Schools Group**Type of role**:

- Administration / Corporate Support
- Operational Delivery
- Project Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Sheffield, Yorkshire and the Humber, S1 2FJAbout the job

**Job summary**:
At DfE, we are proud of the commitment we make to diversity and inclusion and of the progress we have made. We have active & vibrant staff networks, special leave policies and workplace adjustments put in place for those who need them. We are continuing to build a diverse DfE, in an inclusive environment which nurtures and realises potential in all, at all levels. Equality and Diversity - Department for Education

Do you have excellent organisational skills and enjoy meeting deadlines? Are you looking for a role where you can make a difference? This is an exciting opportunity to work on a programme which makes a real difference and to gain level 3 apprenticeship in Business Administration.

The post is within the Department for Education’s English Curriculum Policy Unit. The team you will work in manages the national network of 34 English hub schools. Each English hub is a primary school selected for its expertise in developing language skills and teaching reading. Hub schools will work to increase reading standards across the country and to improve educational outcomes for the most disadvantaged children, particularly in underperforming schools. We are a very friendly and flexible unit, and we support and encourage development at every level.

We value adaptability, inclusivity, effective challenge, and personal development, and strive to deliver the highest standard of work in all that we do. We value diversity and recognise the importance of including input from a range of stakeholders in the policies we develop. The work of the English Unit is high-profile, notably so at the moment given the importance of literacy in education recovery.

**Job description**:
Working within a supportive team to ensure the smooth running of the English Hubs Programme, you will coordinate and develop business management processes, gather and track information and co-ordinate activities. You will support colleagues to deliver a wide range of tasks including running events, maintaining accurate records and co-ordinating financial processes. You will have the confidence to work without close supervision and will be responsible for leading pieces of work within the team.

Responsibilities may include:

- Gathering and inputting data, including process improvements
- Monitoring budgets, analysing finance returns and ensuring hub payments are made
- Preparing reports and stakeholder communications
- Organising meetings, producing agendas and minutes
- Compiling and progressing action logs
- Supporting wider team members with a wide range of tasks to ensure priorities are met
- Identifying opportunities to make system improvements
- Supporting business of state work, including the drafting of answers to parliamentary questions, correspondence, contributing to briefings and identifying the correct clearance processes.
- Overseeing the division's function and processes (working closely with policy colleagues) to respond to Parliamentary Questions, Freedom of Information requests and other related business of state.
- Ensuring mailboxes are monitored. Delegating actions and following up with individuals on overdue actions.

**Person specification**:
We are looking for someone with excellent communication skills and experience using various computer software packages including experience of designing spreadsheets using Microsoft Office. You will need to take the initiative in improving processes and responding to stakeholder queries and have excellent team-work skills. You will have transferable skills in customer service, using a range of IT systems, communication and teamwork.

You will have these **essential criteria**:

- Experience of using Microsoft Packages, including competency in Excel
- Ability to communicate effectively in writing and in person
- Excellent organisational and planning skills
- Ability to build effective team relationships
- Ability to multitask and manage multiple priorities.

It is **desirable**, but not essential that you have:

- Experience of project management
- Experience of handling purchase orders and invoices
- An understanding of payment processes

Desirable criteria will only be assessed in the event of a tie break situation to make an informed decision.

**Apprenticeship Information**:
As this role includes completion of the Business Administration Apprenticeship **(Level 3)** please check the eligibility requirements below using the apprenticeship standard: Busines

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