Operations Officer

2 weeks ago

London, United Kingdom King's College London Full time

Job description

This is an exciting opportunity to join the Professional Services team in the School of Basic and Medical Bioscience at King’s College London.

We are seeking to appoint an experienced and highly motivated Operations Officer to provide support to

The Centre for Gene Therapy & Regenerative Medicine.

This role is a full time-post offered on an indefinite contract.

The Centre for Gene Therapy & Regenerative Medicine is located in Guy’s Hospital and brings together the cutting-edge advanced therapy research currently taking place across the College and its partner NHS trusts, as part of King’s Health Partners. Through the Centre, King’s aims to drive collaboration between scientists and clinicians to translate the potential of stem cells into clinical reality for patients.
- and post-award).

They will support research and non-research financial transactions within the Department, monitoring budgets and processing orders, invoices and expense claims, and support other school/department-wide projects as required. The post holder will work closely with colleagues to provide high quality general administrative support to the Department, as required.

They will have excellent communication skills and be able to develop good working relationships with the School’s academics and researchers as well as King’s Human Resources, the Faculty’s Management Accounts Team and the Research Management & Innovation Directorate.

This post will be offered on an indefinite contract.

This is a full-time post - 100% full time equivalent.

Key responsibilities
- Provide day-to-day support for operations activities at the Centre for Gene Therapy and Regenerative Medicine
- Provide advice and guidance and, where appropriate, training on university policies, processes and where required, source information and support for colleagues to facilitate their work
- To build and maintain effective relationships with academic and professional services staff across the college, acting as first point of contact for both department staff and colleagues in central directorates, including by participating in college networks
- To use and support the departmental and university electronic record systems, ensuring data are accurate and consistent across all data sources, responding to information requests from staff and central functions, being mindful of data protection
- To provide advice, guidance and, where appropriate, training on university policies and processes across all operations, sourcing information for colleagues to facilitate their work
- To monitor and manage the employee lifecycle (for example recruitment, induction, probation, appraisals) and process all HR transactions (contract extensions, contract variations, end of contract, resignations)
- To support Department staff with all tasks that span through the lifecycle of a Research Grant (Pre-award and post-award)
- To administer financial transactions (including purchase orders, invoices, sales invoices, expense claims, journals) and monitoring non-pay and research award budgets
- Support PGR finance, liaising with the Operations Officer (education) where appropriate
- To deputise for the Departmental Operations Manager, School HR & Finance Manager and School Research Manager where appropriate
- To maintain shared departmental resources, including stationery and other supplies and equipment such as printers
- To take responsibility for planning and organising events/functions, complex meetings and projects, including planning and organising visits by external/international delegates across the department and, where appropriate, publicising details externally on the CGTRM website and/or social media channels.
- To prepare and support departmental meetings, boards, and committees, including the coordination and distribution of papers, organising events and taking notes or minutes, as required
- The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post._

Skills, knowledge, and experience

Essential criteria

1. Educated to degree level or relevant experience

2. Experience of a wide range of administration processes including HR and/or research grant management

3. Highly numerate with proven financial management and analytical skills

4. Excellent verbal and written communication skills with experience of building an effective network across a complex organisation

5. Experience and good knowledge of using complex databases, management information systems and Excel

6. Experience of managing complex financial information

7. Accuracy and attention to detail with ability to maintain confidentiality

8. Ability to work under pressure in a busy environment, multitask and deal with competing demands.

9. Excellent data management and document control skills

Desirable criteria

10. Experience of working

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