Committee Assistant

1 month ago

London, United Kingdom Greater London Authority Full time

**Key information**:
**Salary**:£35,495 per annum**Grade**:5**Contract type**:Permanent, Full Time**Reference**:042676**Interview date**:Week commencing 19th July 2023**Application closing date**:Mon, 03/07/2023 - 23:59**About the role**:
The Committee Services team has a vacancy for a Committee Assistant supporting the work of the London Assembly and its committees. You will work in a team that also provides key clerking support across the GLA Group to the London Assembly, Mayor of London, Transport for London, London Legacy Development Corporation and the Old Oak and Park Royal Development Corporation.

No two days are the same and you can often read about work you’ve contributed to in the media on your way home.

To thrive, you’ll need excellent communication skills, the ability to manage and prioritise your time effectively, an eye for detail and a collaborative approach.

**Principal accountabilities**:

- To clerk such GLA boards / committees / bodies as may be assigned and undertake the full range of support activities, including reviewing transcripts of meetings, scheduling of meetings, preparation of draft reports, agendas and minutes, drafting of accurate records of meetings and the provision of other meeting-related support for the Authority in accordance with the Directorate’s policies and procedures.
- To co-ordinate and monitor action taken to implement decisions of the relevant bodies and ensure that the relevant officers are kept informed on progress.
- To provide a support service to relevant manager(s) to enable them to progress the business of the Authority
- To establish and maintain various administrative systems to support the Authority in carrying out its functions.
- To provide support to Committee Services officers in managing day-to-day committee business.
- To develop and maintain systems and procedures for the retention, retrieval and provision of accurate information related to the relevant meetings and bodies.
- To utilise resources allocated to the job in accordance with the Authority’s policies and Code of Ethics and Standards.
- To realise the benefits of London’s diversity by promoting and enabling equality of opportunities and promoting the diverse needs and aspirations of London’s communities and the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job and participating in multi-disciplinary cross-department and cross-organisational groups and project teams.
- This job is ‘politically restricted’ under the Local Government and Housing Act 1989.

**Person specification**:
**Technical requirements/experience/qualifications**:

- Experience of servicing meetings.
- Evidence of ability to implement and manage complex administrative systems.

**Behavioural competencies**:
**Communicating and Influencing**:
is presenting information and arguments clearly and convincingly so that others see us as credible and articulate and engage with us.

**Level 1 indicators of effective performance**:

- Represents self and team positively within the organisation
- Speaks and writes clearly and succinctly using appropriate language that is easy to understand
- Considers the target audience, adapting style and communication method accordingly
- Communicates persuasively and confidently
- Checks for understanding

**Responding to Pressure and Change**:
is being flexible and adapting positively, to sustain performance when the situation changes, workload increases, tensions rise or priorities shift.

**Level 1 indicators of effective performance**:

- Stays calm in pressurised and demanding situations
- Responds flexibly to changing circumstances
- Recognises when unable to cope and asks others for help
- Demonstrates openness to changing work priorities and deadlines
- Maintains personal well-being and achieves a balance between work and home life

**Organisational Awareness**:
is understanding and being sensitive to organisational dynamics, culture and politics across and beyond the GLA and shaping our approach accordingly.

**Level 1 indicators of effective performance**:

- Understands the structure and statutory responsibilities of the GLA
- Understands how own role and work contributes to team and organisational objectives
- Understands the role of the GLA, the Mayor and the Assembly in relation to Londoners
- Is sensitive to the culture and political context of the GLA and uses it to work effectively
- Treats GLA information as sensitive and confidential

**Planning and Organising**:
is thinking ahead, managing time, priorities and risk, and developing structured and efficient approaches to deliver work on time and to a high standard.

**Level 1 indicators of effective performance**:

- Plans and prioritises own workload to meet agreed deadlines
- Advises colleagues or manager early of obstacles to work delivery
- Perseveres and follows work through to completion
- Checks for errors to ensure work is delivered to a high stand

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