Admin Assistant

3 weeks ago

City of London, United Kingdom Massenhove Recruitment Full time

**Committee Operations Admin Assistant**

**Job Market: Insurance, Operations, Company Secretarial**

**Committee Operations Assistant - About the role**

Deliver high quality and professional committee and governance support to clients and internal stakeholders, ensuring the smooth operation of the client boards and committee meetings.

**Committee Operations Assistant - Key duties**

Provide support to Client and Syndicate Boards / Management Committees, Client Underwriting, Reserving and Investment Committees and client focused governance forums (COG, POWG, AWG, IMSC, RISC)

Carry out preparatory tasks for committee meetings in line with agreed service levels:
Schedule meetings, book meeting rooms and order refreshments

Update central committee schedule, communicating changes to relevant stakeholders

Prepare and issue agendas, establishing which papers are required and who will be presenting

Request and chase for meeting papers

Create meeting packs in line with agreed quality standards

Act as the point of contact for related director/member/attendee queries.

Facilitate the smooth operation of each committee meeting by attending 'in-person’ meetings as required to ensure the room is set up appropriately, the technology works and the meeting is being recorded.

May be required to take minutes for ad hoc meetings.

Following committee meetings:
Maintain meeting attendance records

Liaise with chair and external outsourced firm if appropriate to agree the draft minutes and issue to members within agreed service levels.

Maintain action logs, issuing updates to action owners as soon as possible after the meeting.

Liaise with the Company Secretariat team to align agendas, papers and scheduling for AMA Board and board committee meetings. May be required to provide support during peak times.

**Committee Operations Assistant - Key requirements**

Strong organisational skills, managing multiple priorities with competing deadlines whilst ensuring work is consistently accurate.

Excellent communication skills, both oral and written, and the ability to develop and maintain effective working relationships

Good interpersonal skills - able to deal with colleagues, directors and clients at all levels. Should have the confidence to persuade others to provide information and meet deadlines

Prior experience in an administrative role and/or meeting customer service levels desirable

Experience of working with committees and senior level individuals in a regulatory environment desirable but not essential

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