Executive Assistant

3 days ago

Brentwood, United Kingdom Fine & Country Full time

**Job Title**: Executive Assistant
- Temporary Position (May to September 2024)

**Location**: Fine & Country Estate Agents, Mid and South Essex

**Job Summary**:
**Key Responsibilities**:
**Daily**:all enquiries, oversee prospecting systems including daily Refined post, viewing feedback and share

**Weekly**:schedule daily social media posts, respond to PR requests

Enquiry Management:

- Take the lead in responding to all enquiries from various sources (Moneypenny, Leadpro, LOOP and portals) promptly and efficiently.
- Ensure no enquiry is overlooked; follow up with assigned personnel and verify that necessary actions have been taken.

Appointment Booking:

- Schedule appointments for viewings, valuations, media sessions, and general appointments in the diary.
- Maintain records of staff availability to facilitate seamless booking arrangements.
- Prepare marketing consultation (MC) packs for the team as needed.

Post-Appointment Follow-up:

- After appraisal appointments, prepare and send the summary letter, if necessary, based on provided information and using a templated letter.
- Generate and send new instruction contracts using LOOP and DocuSign software, ensuring all necessary owner and property details are collected and verified in line with compliance procedures.
- Generate and send invoices to clients for upfront marketing fees.

Data Management:

- Maintain a weekly spreadsheet, updating daily with new instructions, status changes, and withdrawals.
- Communicate with Swift Exchange directly and efficiently regarding any sales progression updates and changes.
- Maintain records of vendors' and buyers' IDs for accepted offers, saving them on LOOP and Dropbox in Property Correspondence.

New Instruction Management:

- Coordinate with homeowners and photo teams to schedule and conduct property photoshoots.
- Attend new instruction media appointments to view property first hand.
- Manage the approval process for property photos and brochures, including creating property brochures and window cards.
- Prepare property descriptions and sales particulars for all new listings.
- Coordinate with listing agents to make properties live on LOOP when ready.

Other Duties:

- Coordinate EPC assessments for properties as needed and ensure results are recorded and stored appropriately.
- Record and manage office absences, including holidays and unavailable time for senior members.
- Facilitate the sending of Memorandum of Sale (MOS) and relevant documents to solicitors and Swift Exchange.

Social Media and Marketing:

- Maintain and update social media profiles on Facebook, Instagram, and YouTube with property listings, sold properties, and relevant content.
- Liaise with Park Lane regarding editorial and marketing opportunities as required.
- Monitor and manage Google pages for both office locations, including soliciting and posting client reviews.

General Office Support:

- Assist with ad hoc documents and forms as needed.
- Maintain office organisation and tidiness, ensuring adequate supplies and resources are available.

Qualifications and Skills:

- Previous experience in administrative or coordination roles, preferably in the real estate industry.
- Proficiency in Microsoft Office Suite and familiarity with real estate software such as LOOP.
- Excellent organisational and time management skills.
- Strong communication skills, both written and verbal.
- Ability to work independently and prioritise tasks effectively.
- Attention to detail and accuracy in data management.
- Knowledge of social media management and marketing strategies is advantageous.

**Job Types**: Full-time, Temporary contract
Contract length: 4 months

**Salary**: £100.00-£125.00 per day

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Brentwood: reliably commute or plan to relocate before starting work (required)

Work Location: In person

  • Personal Assistant to Chief Executive Officer

    2 weeks ago

    Brentwood, Essex, United Kingdom Essex Local Nature Partnership Full time

    Position: **Personal Assistant to Chief Executive Officer (CEO)**Company: **Discovery Educational Trust**This role is all about supporting the CEO and Executive Team of the Central Trust in achieving their strategic goals. As the right-hand person to the leadership team, you will liaise with Senior Leadership Teams and stakeholders across five schools.Your...

  • Front Desk Executive Administrative Assistant

    4 weeks ago

    Brentwood, United Kingdom Friern Manor Country House Hotel Full time

    **Front Desk Executive, Administrative Assistant** Friern Manor Country House Hotel is set within four acres of beautifully landscaped grounds. This classic Georgian Manor has been owned by the family for the last quarter of a century and over that time our reputation for exceptional service, friendliness and attention to detail has grown and grown. Friern...

  • Operations Executive

    4 weeks ago

    Brentwood, United Kingdom Bibby Financial Services Full time

    **Operations Executive - Hybrid based in Brentwood.** Bibby Financial Services have an exciting opportunity available for a reliable **Operations Executive **to join our team on a **hybrid contract, based in Brentwood. **You will join us on a **full time, permanent basis **and in return, you will receive a **competitive salary of £25,000 per annum and...

  • Operations Executive

    2 weeks ago

    Brentwood, United Kingdom Bibby Financial Services Full time

    Operations Executive - Hybrid based in Brentwood.Bibby Financial Services have an exciting opportunity available for a reliable Operations Executive to join our team on a hybrid contract, based in Brentwood. You will join us on a full time, permanent basis and in return, you will receive a competitive salary of £25,000 per annum and great benefits.We've...

  • Operations Executive

    3 weeks ago

    Brentwood, United Kingdom Bibby Financial Services Full time

    Operations Executive - Hybrid based in Brentwood. Bibby Financial Services have an exciting opportunity available for a reliable Operations Executive to join our team on a hybrid contract, based in Brentwood. You will join us on a full time, permanent basis and in return, you will receive a competitive salary of £25,000 per annum and great benefits. We've...

  • Operations Executive

    2 weeks ago

    Brentwood, United Kingdom Bibby Financial Services Full time

    Operations Executive - Hybrid based in Brentwood. Bibby Financial Services have an exciting opportunity available for a reliable Operations Executive to join our team on a hybrid contract, based in Brentwood. You will join us on a full time, permanent basis and in return, you will receive a competitive salary of £25,000 per annum and great benefits....

  • Executive Chauffeur

    3 weeks ago

    Brentwood, United Kingdom Focus Resourcing Full time

    Experienced **_Executive Chauffeur_** required to provide an exceptionally high level of service. Yearly salary will be up to**_ £46,000._** 40 - 50 hours each week, every Monday is guaranteed off, and a weekend oncea month. **Daily duties**: - Provide a professional chauffeur service to the Managing Director, other employees, and family members. - Liaise...

  • Customer Service Executive

    1 week ago

    Brentwood, United Kingdom Zest Recycle Full time

    **Job Title**:Customer Service Executive **Location**: Brentwood, Essex (Office Based) **Salary**:£24,000 to £26,000 per annum depending on experience **Job Type**: Full Time, Permanent **MUST DRIVE/HAVE ACCESS TO OWN VEHICLE DUE TO NO PUBLIC TRANSPORT TO OFFICE LOCATION** **Who are Zest Recycling?** We're a recycling and waste management broker that...

  • Customer Service Executive

    2 weeks ago

    Brentwood, United Kingdom Zest Recycle Ltd Full time

    **Customer Service Executive - Zest Recycle Ltd** **Who are Zest Recycle?** We’re a recycling and waste management broker that isn’t afraid to do things differently. From hospitality to healthcare, we work with companies spanning a range of different sectors, offering a fresh, new perspective on long-standing waste management problems helping them to...

  • Graduate - Accounts Assistant

    2 months ago

    Brentwood, United Kingdom Coast Specialist Recruitment Full time

    Our Client a very successful Lender is looking for a graduate to join the business as a Accountants Assistant. As a team we strive to ensuring quality, timeliness and productivity levels are met at all times, whilst adhering to the Company’s internal and external regulatory, legal and compliance requirements. The main responsibilities of the role is to...

  • Graduate - Accounts Assistant

    2 weeks ago

    Brentwood, Essex, United Kingdom Coast Specialist Recruitment Full time

    Our Client a very successful Lender is looking for a graduate to join the business as a Accountants Assistant.As a team we strive to ensuring quality, timeliness and productivity levels are met at all times, whilst adhering to the Company's internal and external regulatory, legal and compliance requirements.The main responsibilities of the role is to work...

  • Commercial Insurance Account Executive

    2 weeks ago

    Brentwood, United Kingdom Cavendish Maine Recruitment Full time

    Our client are a fiercely independent, chartered Insurance broker, who have built a reputation within the markets in which they operate, as delivering outstanding client service. Culturally, our client is different…how so… They do not set New Business targets for Account Executives, and do not have a commission culture because they feel this can work...

  • Rehabilitation Assistant

    3 weeks ago

    Brentwood, United Kingdom NELFT NHS Foundation Trust Full time

    Band 3 - Rehabilitation Assistant We are seeking an enthusiastic person with excellent communication skills to support intermediate care interventions alongside our friendly multidisciplinary team on Tower ward at Brentwood Community Hospital. The applicant needs to be someone who understands the uniqueness of older people and is able to work within an...

  • Commercial Insurance Account Executive

    1 week ago

    Brentwood, United Kingdom Cavendish Maine Full time

    Our client are a fiercely independent, chartered Insurance broker, who have built a reputation within the markets in which they operate, as delivering outstanding client service. Culturally, our client is differenthow so They do not set New Business targets for Account Executives, and do not have a commission culture because they feel this can work against...

  • Accounts Assistant

    4 weeks ago

    Brentwood, United Kingdom Nicholas Howard Full time

    **Nicholas Howard Limited** is delighted to be recruiting for a new and exciting role as an Accounts Assistant. As a team we strive to ensuring quality, timeliness and productivity levels are met at all times, whilst adhering to the Company’s internal and external regulatory, legal and compliance requirements. **Key Accountabilities**: **Personal...

  • Assistant Sales Manager

    2 months ago

    Brentwood, United Kingdom Pembrook Resourcing Full time

    Assistant Sales Manager Pembrook Resourcing currently have an exciting role for an Assistant Sales Manager with one of our clients, A well renowned dealership group within the area! Responsibilities * Proactively works with Sales Consultants, General Sales Manager (GSM) and/or General Manager (GM) to develop action plans to immediately correct performance...

  • Accounts Assistant

    4 weeks ago

    Brentwood, United Kingdom Reed Full time

    Accounts Assistant - Apprenticeship Location: Brentwood - hybrid Job Type: Full-timeSalary: £20-25k (negotiable depending on experience) We are seeking an Accounts Assistant to join our clients Finance team. The successful candidate will be responsible for a set of allocated daily, weekly, and monthly finance processes, ensuring quality, timeliness, and...

  • Assistant Sales Manager

    2 months ago

    Brentwood, United Kingdom Pembrook Resourcing Full time

    Assistant Sales ManagerPembrook Resourcing currently have an exciting role for an Assistant Sales Manager with one of our clients, A well renowned dealership group within the area!Responsibilities * Proactively works with Sales Consultants, General Sales Manager (GSM) and/or General Manager (GM) to develop action plans to immediately correct performance in...

  • Distribution Clerk/administration Assistant

    3 weeks ago

    Brentwood, United Kingdom Intertek Full time

    Due to continued growth, we now have an exciting opportunity for a Distribution Clerk to perform a variety of administrative and clerical tasks. You will be providing support to our managers and employees, assisting with daily office needs and managing our company’s general administrative activities. Due to continued growth, we now have an exciting...

  • Finance/accounts Assistant

    4 weeks ago

    Brentwood, United Kingdom Nicholas Howard Full time

    Nicholas Howard is recruiting on behalf of a growing specialist provider of mortgages and loans. The company is based in Brentwood and has a great opportunity open for a**Finance/Accounts Assistant (Graduate)**to join their growing team. Working Hours: Monday to Friday. This is a permanent role offering hybrid working patterns. The main responsibility of...