Lettings Associate

2 months ago

Birmingham, United Kingdom Moda Living Full time

Moda is creating the UK’s leading lifestyle experience brand by delivering and operating next generation neighbourhoods to live, work and play. We have a clear objective of pioneering positive change to the UK rental market and creating healthy, connected, well communities.

You must have demonstrable experience in a similar role (hospitality or private rental sector preferred). You and the team will work together to achieve you achieve your goals and to deliver at every level for our residents. Service is at the heart of what we do and you must be willing to go the extra mile.

**MAIN RESPONSIBILITIES**
- Follow up new leads, register and understand customer’s rental requirements & match this to an available apartment
- Arrange viewings for customers and provide a first-class customer experience tour engaging the client in all aspects of what the development has to offer
- Increase revenue through alternative investment streams, parking and facility hire
- Work closely with the Lettings Manger to report on market trends, customer service reports and headline rent prices
- Work closely and collaboratively with the other on-site teams to ensure a seamless delivery of customer experience
- Actively drive sales and retention of residents through customer service and effective negotiation of tenancy renewals
- Provide informed and accurate information to residents. Using social platforms such as The My Moda app to promote new updates and events
- Be aware of amenity T&C's
- Actively engage with the team and feel confident to put forward suggestions and ideas

**FINANCIAL AND REPORTING**
- Ensure receipt of initial rent payments and any required funds prior to move in
- Facilitate the set-up of monthly payments
- Identify and deliver opportunities for additional revenue through upselling of services and apartments y for manager reporting and use
- Use of all systems to provide accurate records of customer information
- Ensure accurate recording of customer processing information, ensure customer
- feedback is recorded for management reporting and use
- Manage and meet agreed KPI’s as set by the Leasing Manager
- Identify opportunities for additional or enhanced income streams and develop strategies with head office
- Identify opportunities for cost efficiencies, budget saving and added value
- Use of Spike or other database and systems to support accurate resident record as required
- Coordinating inventory production
- Ensure receipt of initial rent payments and any required funds prior to move in
- Facilitate the set-up of monthly payments
- Identify and deliver opportunities for additional revenue through upselling of services and apartments for manager reporting and use
- Use of all systems to provide accurate records of customer information
- Ensure accurate recording of customer processing information, ensure customer feedback is recorded for management reporting and use

MARKETING AND LEASING
- Acknowledge and follow up all initial customer enquiries
- Provide effective viewing booking support and follow up
- Gather detailed customer feedback from viewings and report back to the Leasing Manager to drive customer experience
- Referencing progression including liaison with referencing provider and applicants
- Management of guarantor requirements and referencing
- Creation of tenancy documentation including AST and system set up
- Prepare electronic move in packs including issuing of tenancy and supporting documents
- Renewal negotiation and progression with tenants, including preparation of documents
- Coordinating end of tenancies including booking check outs and ensuring re letting
- Notifying broadband and utility suppliers of new and ending tenancies for resident set up
- Coordinating inventory production and sign off - working closely with the Leasing Manager
- Escalate any end of tenancy charge disputes to the leasing manage

**EXPERIENCE**
- Previous experience in residential property (hospitality or private rental sector preferred)
- Excellent customer relations skills, a sense of humour and plenty of energy and enthusiasm
- Must be pro-active and able to use initiative to enhance the reputation of the building
- Professional presentation, confident and outgoing in nature
- Well organised, ability to problem solve and works under pressure with great decision-making skills
- Able to demonstrate an organised and professional approach and ability to priorities
- Experience of working to targets

**KNOWLEDGE, ATTITUDE AND SKILLS**
- Excellent analytical skills
- Excellent communication skills
- Proactive and dynamic, taking ownership of all of core duties.
- Strong verbal and written communication skills.
- Accuracy and attention to detail.
- Have a great understanding of the city, it’s people, culture and social scene. Use this knowledge to promote areas and places of interest to our residents
- Experience in Residential Lettings or a customer service driven role
- Knowledge and understanding

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