Operations Coordinator Beith Trust

4 weeks ago


Beith, United Kingdom Beith Community Development Trust Full time

**Operations Coordinator Beith Trust - (Geilsland Enterprise)**

**Location**: Geilsland Estate, Beith, Scotland
**Salary**: £25,935 pro rata
**Hours**: 21 hours per week (with potential to increase as sales grow)
**Closing Date**: [29th May 2024]

Beith Community Development Trust is seeking a dynamic and dedicated **Operations Coordinator** to join our team at Geilsland Enterprise. This is a fantastic opportunity to play a pivotal role in managing our property assets, coordinating events, and ensuring the smooth operation of our enterprise activities at Beith Astro. If you have a passion for community development and possess strong organisational and leadership skills, we want to hear from you

**Key Responsibilities**:

- **Customer Service**: Serve as the primary point of contact for Geilsland events, ensuring high levels of customer satisfaction and proactive communication.
- **Facilities Maintenance**: Develop and oversee a maintenance matrix for all buildings, ensuring timely and budget-compliant maintenance.
- **Event Coordination**: Oversee the planning and execution of events and lettings at Geilsland properties, ensuring successful outcomes.
- **Administrative Support**: Assist with various administrative tasks, including recruitment, induction processes, budget tracking.
- **Daily Operations**: Coordinate the daily operations of the estate, including facility management and guest services.
- **Bookings Management**: Manage bookings for accommodations and events, ensuring high customer satisfaction.
- **Grounds and Facilities Maintenance**: Ensure the estate’s grounds and facilities are safe, secure, and well-maintained.
- **Policy Development**: Support the development of operational policies and procedures to improve efficiency.
- **Marketing Coordination**: Work with the marketing team to promote the estate’s facilities and services.
- **Stakeholder Engagement**: Foster strong relationships with local businesses and stakeholders.
- **Reporting**: Provide regular reports to the Enterprise Manager on activity outcomes and project status.
- **Staff Line Management -** Oversee Geilsland Enterprise team - staff line management, including regular support and supervision and operational team meetings. The post will lead a staff team, to deliver the services across our facilities. You will support staff to fulfil their roles in line work plans and organisational targets.

**Essential Skills, Experience, and Qualifications**:

- Proven experience in operations coordination and management, preferably in a community-focused or property management context.
- Strong leadership skills with the ability to manage and motivate a diverse team.
- Excellent communication and interpersonal skills with a customer-oriented approach.
- Proficiency in using social media platforms and website management tools.
- Ability to manage multiple projects and priorities effectively.
- Commitment to the values and goals of Geilsland Enterprise and the wider Beith Trust community.
- Highly organised with the ability to work across various IT systems to develop and maintain consistent processes.
- Driven, can do attitude working towards achieving targets and outcomes.
- Experience of monitoring, evaluation and reporting.

**About Beith Trust**:
Established in 2013, Beith Trust is a charity dedicated to making Beith a better place by investing in people, places, and businesses. Geilsland Enterprise, a subsidiary of Beith Trust, operates an extensive range of facilities, including football pitches, accommodation units, and event spaces, serving the community 7 days a week, 50 weeks a year.

**Application Process**:
If you are interested in this exciting opportunity, please submit your resume and a cover letter outlining your interest and suitability for the role. Include examples of previous relevant experience and achievements.

Beith Trust (Geilsland Enterprise) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

**Staff Benefits Package**

Beith Trust are committed to supporting our staff team to grow and develop during their time employed with us. In 2023, we conducted a full review of our staff benefits package, some of these include;
- Salary sacrifice pension scheme available
- Cycle to work scheme
- Standard 35 hour working week for FTE staff
- Two paid volunteering days for FTE staff, this would be within one of other departments or a partner organisation.
- Access to tailored, flexible working patterns
- Birthday Day off
- Winter holiday shut down for all staff over the Christmas break
- Event discounts at Geilsland Estate
- One additional day annual leave for each year with Beith Trust.
- Investment in staff training, staff wellbeing and group team building days
- Proven experience in operations coordination and management, preferably in a community-focused or property management context.
- Strong leadership skills with the ability to m


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