Facilities Administrator, Emea

2 weeks ago

Newport, United Kingdom Vantage Data Centers Full time

**About Vantage Data Centers**

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

**Position Overview**

**Essential Job Functions**
- Good IT skills with previous data entry experience.
- Strong Communication skills.
- An eye for detail.
- A well organised person capable of prioritising essential tasks.
- An ability to work to business deadlines in a dynamic environment
- A background and knowledge in facilities management using CMMS/CAFM systems (preferred but not essential).
- Previous experiencing with reading and analysing work reports / job sheets is (preferred but not essential).

**Duties**
- Administrative duties for the Operations Team.
- Liaise with customers and contractors for maintenance planning.
- Review and update the CMMS system for all works.
- Upload all work reports to SharePoint including planned maintenance reports, callouts & remedial / project works.
- Maintain & update the site asset documentation.
- Raise changes for maintenance activities.
- Update departmental trackers, such as competency registers, insurance register, waste carriers trackers, etc.
- Update and maintain weekly ops tracker showing all planned works for the past and upcoming weeks
- Update the operational areas of SharePoint.
- Review and assist with tickets on our ticketing system SNOW
- Deal with general enquires
- Support other team members through collaborative training on company processes and procedures
- General administration and maintain company records
- Process Quotations and Raise Purchase Orders
- Raise Access & Delivery Requests
- Raise Access to Work Permits for all contractors attending site
- Carry out all assigned business training related to Facilities Administrator Job Role Title

**Job Requirements**
- Proven experience of working in a facilities department and/ or dealing with customers / contractors, (preferred).
- Ability to communicate well in both oral and written reports and also presentation skills
- Proficiency in Microsoft Office, Outlook, Word, Excel, company ticketing systems and CMMS Systems.
- Travel is expected to be less than 5%, occasionally for training purposes
- Potential employees must complete a background check successfully

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard an efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Vantage Data Centers is an Equal Opportunity Employer

**Job Type**: Fixed term contract

Schedule:

- Monday to Friday

Work Location: In person

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