Purchasing Assistant

4 days ago


Brentwood, United Kingdom Protocol Office Ltd Full time

**The company**

Protocol is a leading UK supplier of contract furniture and is part of a larger privately-owned group of companies who have offices and distribution facilities across the UK and in Europe. We are based in Hutton, Brentwood and over 30 years we have developed a large selection of quality products to provide suitable options for all design schemes and venues including hotels, restaurants, stadiums, offices, cafes, bars, universities, and golf clubs.

**Our values**

We value openness and integrity in everything we do and like to build relationships with customers and suppliers who trust us and can be trusted by us. Our values are:

- Stand Proud
- Respect Others
- Share Positivity
- Embrace Teamwork
- Show Integrity

**The role**

We have an exciting vacancy for a part-time purchasing assistant for a 12-month fixed term contract covering maternity leave. This is an important role supporting our salesforce and our purchasing & logistics team. Ideally the role would be 10am to 2pm Monday to Friday, but we are happy to consider alternative working patterns. If you have previous experience in a purchasing role, are organised and have attention to detail, don't miss out on this exciting role with our company

**Description**
- List & raise all purchase orders/review and release on the ERP system.
- To receive completed purchase orders from purchasing team, enter them on the POS/ERP system before sending them to the relevant suppliers.
- To receive order confirmations from the suppliers and check them against the purchase orders that were raised and sent.
- If the confirmations are correct, then enter all the details in POS/ERP system and update the sales team with the del/installation date.
- If the confirmations are different, need to investigate the issues and resolve, liaising with the sales team, as order confirmations/costing sheets may need to be amended.
- Pass all paperwork to Purchasing & Logistics manager to book in the delivery/installation.
- Monitor the process for issues and delays that may occur - keeping the sales team updated.
- To assist in any reasonable duties given by managers.
- Receive invoices from accounts to approve & confirm that are correct.
- Raise any issues with accounts with regards to quality issues/shortfalls.
- Keep the POS/ERP system up to date, changing details as they arise, i.e., delayed shipping dates to ensure all goods get collected on time.
- To liaise with shipping companies regarding changes to collection dates, delays etc.

**What will help you succeed**
- Previous experience in a purchasing role
- Knowledge of contract furniture and / or contract fabrics
- Excellent communication skills
- Team player but also comfortable working on own

**What you'll get in return**
- Competitive Salary
- Pension
- Sick pay
- Life insurance
- Volunteer day
- Employee Assistance Programme (EAP)
- 25 days holiday + bank holidays

**How to apply**

**Other information**

**Job Types**: Part-time, Fixed term contract

Expected hours: 20 per week

**Benefits**:

- Company events
- Company pension
- Employee discount
- Free parking
- Health & wellbeing programme
- Life insurance
- Paid volunteer time
- Sick pay

Schedule:

- Monday to Friday

**Experience**:

- Purchasing: 1 year (required)

Ability to Commute:

- Brentwood (required)

Work Location: In person



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