Secretary/personal Assistant

2 weeks ago


Reigate, United Kingdom Mallard Outsourcing Full time

**Overview**

Mallard Outsourcing are proudly partnering a Reigate-based chartered building surveyors as they seek to add an experienced Secretary/Personal Assistant their team. The successful applicant will provide full administrative support to two Directors and Consultants.

**Duties of the Secretary/Personal Assistant include, but are not limited to the following**:

- Direct assistance and servicing any requirements of the Directors and Consultants
- Use MS Office to compile letters, reports, lengthy specifications and technical documents, efficient use of Excel, Powerpoint and any other form of presentations for internal and external clients.
- Diary management
- Handling telephone communications on behalf of the Directors and Consultants, answering routine questions and obtain and furnish information
- Transcribe dictation and keep all meeting minutes as required.
- Arrange teams meetings including venue set up, diary notices, documentation and materials.
- Prepare documentation for tender, expressions of interest, project submissions and routine letters and correspondence.
- Arranging, co-ordination and management of images and project photos
- Prepare company invoices, log all invoices on company ledgers, and liaise with the company’s bookkeeper on all financial records.

**The requirements, skills & experience required for the Secretary/Personal Assistant include, but are not limited to the following**:

- Excellent communication skills including the ability to communicate requests and instructions to individuals and groups.
- Commitment to, and enthusiasm for client service and delivery.
- Possess flexibility and adaptability to manage changing work requirements and varying volumes of work.
- Strong attention to detail and excellent telephone manner.
- Ability to handle confidential and sensitive material.

**A bit about the employment business**:
The employment business offer a broad range of services for both residential and commercial properties. Conveniently located in Reigate, Surrey, they carry out work across London and the South East. With more than 20 years’ experience, they have built up a reputation for providing a professional but personable approach and our high quality reports.

**The Remuneration & Benefits for the Secretary/Personal Assistant is**:

- £30,000 - £34,000 basic salary (dependent on experience).
- Healthcare.
- Income protection.
- Pension and Death in Service cover.

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£34,000.00 per year

**Benefits**:

- Private medical insurance

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: MOTGA0423


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