Personal Assistant

3 weeks ago

Cardiff, United Kingdom Companies House Full time

**Details**:
**Reference number**:

- 340544**Salary**:

- £21,380 - £23,237-
- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Officer- B**Contract type**:

- Permanent**Business area**:

- CH - Directorate & CE Office**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Cardiff, Wales, CF14 3UZAbout the job

**Job summary**:
Our aim at Companies House is to be the best Registry of Companies in the world. How do we do this? By brilliant people, using brilliant systems, to provide brilliant services for our customers.

This is an exciting opportunity to work as a Personal Assistant for the Executive Team, supporting one or more of our directors. Primary responsibilities will include working behind the scenes to manage diaries effectively.

Working to your director/s, to understand their priorities and preferred ways of working, you will need to use your initiative to prioritise effectively and ensure the smooth running of the diaries and inboxes that you are managing. You’ll be expected to support them by scheduling meetings, organising the flow of papers they require, monitoring deadlines and actions, engaging with stakeholders on their behalf and making travel arrangements.

Does this sound like the role for you?

**Job description**:
This is an interesting and varied role with the opportunity to work closely with our Executive Team.

Your day to day responsibilities will include:

- Arranging and managing multiple diaries.
- Ensuring that meetings and appointments are scheduled appropriately and that any conflicts are resolved.
- Managing inboxes, prioritising papers, correspondence and actions that senior colleagues need to review.
- Providing ad-hoc admin support to directorates.
- Making travel arrangements within UK and overseas
- Planning and co-ordinating visits for external visitors.
- Working to agreed deadlines and protocols.
- You may also be called upon to provide PA support to the Chief Executive and support the Secretariat with corporate meetings including collating papers and logístical arrangements.

**Person specification**:
We are looking for someone that is proactive, reliable, able to cope under pressure and committed to providing consistent, high-quality support. This is a critical support role, and you will often have to adapt to meet changing needs and priorities.

We’ll be looking for a Personal Assistant who:

- Works with energy and pace to deliver on time to a high standard.
- Has excellent organisational, digital and diary management skills - with an ability to deliver consistently in a fast-paced environment.
- Uses their own initiative to plan, enjoys working as part of a team and takes a pride in their work.
- Has strong stakeholder management skills and a professional approach to their work.
- Strong oral and written skills including the ability to communicate detailed information succinctly.
- Continually reviews working practices and comes up with ideas to improve the way things are done.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Working Together
- Managing a Quality Service
- Delivering at Pace
- Working Together
- Managing a Quality Service

**Benefits**:

- Alongside your salary of £21,380, Companies House contributes £5,772 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.We believe that our success is driven by the well-being and satisfaction of our team members at all levels of the organisation. At Companies House we’re committed to providing a comprehensive benefits package that goes beyond the ordinary, ensuring your career journey with us is not only fulfilling, but also rewarding. We pride ourselves on offering a quality work-life balance with our employee wellbeing being central to our working practices.

Head to Our benefits - Working for us - Recruitment (companieshouse.gov.uk) to find out more about the fantastic benefits package we have at Companies House.

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.- Tell us about your employment history, including any key responsibilities and achievements.
- Write a personal statement of 750 words where you demonstrate how you meet the skills and person specification required for this role.
- 250 words each on Managing Quality Service and Working Together.

**What will the process look like?**

Companies House uses a blended interview technique, allowing us to find out more about you. We use the Success Profile framework and may include Strength based questions in the interview.

Our recruitment process is unde

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