Project Coordinator

4 weeks ago

Sheffield, United Kingdom Connect-IP Ltd Full time

**About Connect-IP**

Founded in 2005, Connect-IP is an independent IT infrastructure business that delivers a broad range of solutions and services to a prestigious and growing portfolio of organisations in various sectors including Healthcare, Retail and Workspace. We offer a unique, value-driven approach with a depth of expertise in complex and challenging infrastructure environments. Based in Sheffield and operating throughout the UK, our people are highly qualified, experienced, personable, and always helpful, often going beyond what is required to ensure we meet and exceed our client’s expectations.

**The Role**

The Project Coordinator is responsible for supporting the Project Managers in the delivery of each project, from client order through to sign-off and acceptance. The Project Coordinator will also be responsible for the delivery of small service orders for our clients. They work closely with many other functions in the business to ensure all project coordination, costings and invoicing are conducted in line with company processes and in a timely manner. The Project Coordinator also has many PMO (Project Management Office) responsibilities, such as assisting with accurate forecasting, invoicing, and supporting other activities within the PMO.

**Role Responsibilities**
- Provides complete administrative assistance to Project Managers ranging from issuing and reviewing purchase orders, to preparation of project documentation, and administration of Sub-Contractors whilst working on their project sites.
- Monitors projects and their resources against the project plans, escalating issues where necessary.
- Ensures, under direction, adherence to all Connect-IP’s project management methodology, processes, and procedures.
- Assists in the production of high quality, professionally written and on-brand documentation including Project Plans, PIDs, Risk/Action Logs.
- Contributes to the creation of, and accurate and timely updating of project information within project logs and systems.
- Demonstrates under supervision, appropriate Health and Safety leadership to ensure that the safety first and foremost message is visible and alive throughout any activities carried out.
- Ensures, under guidance, all works comply with Connect-IP’s Company Standards and meet and exceed client expectations.
- Supports the development of trusted relationships with project stakeholders and supports this by delivering on time, to budget and exceeding expectations.
- Aids in the timely and accurate forecasting, invoicing, and monitoring of project-related receivables.
- Identifies and reports opportunities for development and/or expansion through commercial change control.

**Skills, Knowledge & Experience**
- Ability to plan and organise project resources in line with project requirements
- Basic understanding of technical drawings and specifications
- Basic understanding of project processes and methodologies
- Intermediate MS Project, Word, Outlook, and Excel skills
- Ability to work in a dynamic, fast paced and quickly evolving organisation managing multiple complex priorities
- Sound analytical, project management and problem-solving skills

**Personal Attributes**
- Professional attitude with good interpersonal skills, able to build good internal and external relationships
- A keen attention to detail and excellent analytical skills
- Structured and logical approach with strong attention to detail
- Diligent, conscientious and considered, able to make the right decisions
- Comfortable working in a continually changing setting
- Ability to work effectively in a fast-paced environment with a high-volume workload
- Consistently and credibly demonstrates Connect-IP’s values and their associated behaviours
- Reliable and dependable member of the team
- The desire and capability to develop and progress to Junior Project Manager

**Training and Qualifications**
- Essential - 2 years administrative experience within a busy, dynamic environment
- Essential - Minimum of 5 GCSE’s A-C grade (or equivalent)
- Desirable - Experience of working in a project environment would be advantageous
- Desirable - Basic experience and understanding of structured cabling installations and materials
- Desirable - Knowledge in the use of AutoCAD
- Desirable - Full UK Driving License

**What can we offer?**

In exchange, we provide a great salary and benefits package, with fantastic opportunities for career development in a thriving business. Our success is fuelled by motivated staff and so we strive to create a working environment where talented people can develop and where excellent performance is recognised
- Connect-IP is an equal opportunities employer, committed to providing equal opportunities regardless of race or ethnic origin, gender identity, family situation, sexual orientation, disability, religion, or age. This person specification is designed to help members of Interviewing Panels judge the qualities of interviewees in a s

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