Business Support Officer
2 days ago
Service Care Solutions are looking for a Business Support Officer to work within the North West Regional Organized Crime Unit on a 3-month contract.
**Location**: Warrington
**Job purpose/Responsibilities**:
To provide a flexible, efficient, and effective business support function, thus assisting NWROCU to meet external and internal performance targets.
- Process purchase orders of suppliers and services, ensuring compliance with financial regulations, availability of budget and exercising the principles of best value thus ensuring an effective service is provided.
- Undertake the routine authorisation and payment of purchase orders and non-order invoices. Check services have been received, cost centres and category codes are correct, including direct contact with suppliers of goods and services and liaison with Procurement Unit, to seek best practice and quality of goods and services, ensuring compliance with Financial Regulations.
- Responsible for issuing and managing the petty cash process, covert expenditure processes in relation to NIPs, Oyster Card and where appropriate and necessary covert payments ensuring compliance with financial regulations and record keeping.
- Provide pool car service to the NWROCU, administering bookings, checking compliance with vehicle checks, service, and repair schedules to ensure appropriate and effective use of vehicle fleet resources whilst ensuring compliance with all vehicle policies and standards.
- Arrange travel, accommodation and vehicle hire for officers and staff engaged in NWROCU business.
- Support the induction and leaver process for all seconded officers and staff at the NWROCU.
- Act as the first point of contact for all visitors to the NWROCU main HQ, ensuring compliance with visitors.
- Maintain and update various databases and spreadsheets as required including but not limited to asset inventories ensuring accuracy and regular update to enable effective utilisation of all resources.
**Knowledge/Experience required**:
- A solid understanding of policies and procedures in relation to Administration and Finance to enable post holder to assist in providing an effective service in accordance with Force procedures, including use of Finance System (CIVICA) and record keeping.
- Must have experience of working within an administrative / clerical role dealing with confidential information working to deadlines and tight timescales within a busy environment.
- Ability to work flexibly with team members to achieve individual, team and organisational objectives maintaining high levels of customer care.
- Experience of working on own initiative, investigating problems, developing solutions, and taking timely action to resolve them.
- Ability to collate and analyse data and produce management information as required.
- Assertiveness to foster best practice on use of equipment and Business Support processes to maximise resources within NWROCU.
- Qualified or a willingness to qualify to NVQ Level 3 in Business Administration.
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